Urban Pace · 8 hours ago
Transaction & Operations Coordinator
Washington, DC
Full-time
Onsite
Mid Level
3+ years expUrban Pace is a full-service real estate brokerage and development services firm supporting high-volume residential and multifamily projects across the DC Metro region. They are seeking a highly organized, detail-driven Transaction & Operations Coordinator to support the execution of sales, leasing, and office workflows across the brokerage, ensuring transactions move efficiently and documentation remains complete and compliant.
MarketingReal EstateSales
Hiring Manager
Patty Mantilla
Responsibilities
Maintain, track, and organize all fully executed listing agreements
Oversee each sales contract from receipt through closing, ensuring accurate logging, document compliance, and settlement verification
Perform weekly lease compliance checks by validating leasing reports and confirming execution status with agents
Prepare and update agent year-to-date commission and transaction statements
Support commission tracking, billing documentation, and revenue verification
Maintain and monitor agent licensing records and renewal requirements
Maintain organized digital and physical transaction files in accordance with brokerage standards
Support CRM data accuracy and transaction status updates
Assist with accounting support functions, including transaction documentation and reconciliation preparation
Perform monthly reconciliation of corporate credit card activity, ensuring transactions are properly coded, documented, and recorded
Oversee day-to-day office operations, including maintaining office and kitchen supply inventories
Ensure required supplies are stocked, organized, and available to support daily business operations
Procure project-specific supplies in accordance with approved request processes
Coordinate with the Marketing team and project stakeholders to ensure timely, accurate, and cost-controlled purchasing
Qualification
Required
3+ years of experience in one or more of the following areas: Real estate transactions or transaction coordination, Office management or operations support, Administrative or accounting support in a professional services environment
Experience working with contracts and document management systems
Familiarity with CRM platforms
Experience with SharePoint or similar document management systems
Working knowledge of QuickBooks or similar accounting software
Strong written and verbal communication skills
Exceptional attention to detail and organization
Ability to manage multiple active transactions simultaneously
Comfortable working within structured processes and deadlines
Company
Urban Pace
Urban Pace offers marketing, sales, leasing and advisory for the real estate industry.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Matthew Dewey
Chief Operating Officer
Recent News
Company data provided by crunchbase