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Select Source International · 2 hours ago

Administrative Assistant

North Chicago, IL

Contract

Onsite

Senior Level

5+ years exp

Select Source International is seeking two highly skilled Administrative Assistant IV professionals to provide advanced executive-level administrative support in a fast-paced, highly collaborative environment. This senior-level role involves supporting Global Security and leadership teams, requiring exceptional judgment, discretion, and proactive problem-solving.

ConsultingFinancial ServicesInformation Technology

H1B Sponsor Likely

Responsibilities

Delivering advanced administrative support to senior leaders

Managing complex calendars and proactively resolving conflicts

Handling confidential and business-sensitive information with discretion

Supporting travel arrangements and expense processing

Coordinating Teams/Zoom meetings and telepresence setups

Serving as liaison for remote access and technical coordination

Processing invoices, purchase requisitions, and budget tracking

Managing correspondence, couriers, FedEx shipments, and office supplies

Supporting onboarding and office setup for new employees and vendors

Coordinating meetings, events, catering, and large-scale presentations

Preparing professional documents, presentations, and binders

Maintaining departmental files in compliance with corporate and regulatory standards

Providing backup support and mentoring/training for junior administrative staff

Supporting Global Security administrative operations end-to-end

Qualification

Executive-level administrative supportMicrosoft Office SuiteConcurSharePointVisioPharmaceutical experienceOrganizational skillsProblem-solvingInterpersonal skillsRelationship-building

Required

5+ years of executive-level administrative support experience

Intermediate to advanced proficiency in Microsoft Office Suite

Experience with Concur, SharePoint, and/or Visio

Understanding of corporate business processes and systems

Experience supporting senior leaders and high-visibility teams

Ability to learn quickly and pivot priorities as business needs change

Preferred

Some college coursework preferred

Prior experience in pharmaceutical, biotech, or CRO environments strongly preferred

Some leadership or supervisory experience preferred

Company

Select Source International

Select Source International (SSI) is an award-winning global leader in Consulting and Staff Augmentation, helping businesses thrive across IT, Healthcare, Finance & Accounting, Human Resources, Engineering, Energy & Utilities, Manufacturing, Administrative, Operations & Logistics, and more.

Founded in 1999

Minneapolis, Minnesota, USA

501-1000 employees

https://selectsourceintl.com

H1B Sponsorship

Select Source International has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (2)

2023 (3)

2022 (2)

2020 (4)

Funding

Current Stage

Late Stage

Company data provided by crunchbase