Penn Medicine, University of Pennsylvania Health System · 1 week ago
Executive Assistant to the President and CEO
West Chester, PA
Full-time
Onsite
Mid, Senior Level
2+ years expPenn Medicine is dedicated to providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. The Executive Assistant to the President and CEO will provide executive support, manage daily operations, and serve as the primary point of contact for internal and external stakeholders.
BiotechnologyEducationHealth CareMedicalTraining
Responsibilities
Responsible for efficient and effective administrative support for the office of the President
Demonstrates self-initiative in the proactive maintenance of business functions and special projects
Able to meet deadlines while handling a wide variety of tasks including confidential matters with sensitivity and discretion
Serves as a liaison to the board of directors and senior management teams
Organizes and coordinates executive outreach and external relations efforts
Communicates directly, and on behalf of the President, with Board members, donors, Foundation staff, and others, on matters related to President's business initiatives
Coordinates on/off-site meetings such as, Board Meetings and Leadership Meetings
Handles attendee invitations, agenda distribution, securing location, audio/visual, food/refreshments, etc
Attends meetings, records, dictates minutes as required
Adjusts work schedule to accommodate meeting dates and times
Creates and edits reports and correspondences
Prepares professional presentations utilizing PowerPoint, Publisher and other desktop publication applications
Work is accurate, clear, and understandable by the intended audience
Arranges complex and detailed travel plans
Compiles documents for travel-related meetings
Completes invoice and check authorizations accurately and timely as appropriate
Receives and screens visitors
Handles sensitive interpersonal matters with tact and skill
Refers inquiries to hospital personnel appropriately
Responds to inquiries timely and thoroughly
Patient/visitor feedback is distributed appropriately to the directors of Patient Experience and Risk, and Quality Management
Patient concerns are entered in the hospital's incident reporting system
Create and Maintain files on all Real Estate Partnerships and properties related to those partnerships
Assist CFO and/or Director/Manager with the creation of correspondence regarding issues related to the partnership and those properties which are part of the partnership
Update Rent Rolls and maintain a file of rent rolls for Turks Head LLC (600,602, 606 E. Marshall)
Maintain file of Rent Rolls provided by Management Company (Anchor Health Properties) for each of the buildings in the partnerships
Assist in discovery requests associated with legal proceedings or any issues related to the partnerships and the properties associated with those partnerships
Process all property tax invoices for those properties which CCH is responsible for paying taxes Property tax bills for 440 E. Marshall and 400 E. Marshall are forwarded to Management Company (Anchor Health Properties) for payment
Work with the assistance of OGC to update Turks Head leases according to the terms of the lease regarding notice, etc
Responsible for scheduling partnership meetings, taking and transcribing minutes from those meetings, and assisting plant ops personal with the processing of invoices for the off campus locations
Provides administrative support to other departments for special projects, or staff coverage when needed
Qualification
Required
Associate of Arts or Science
2+ years Experience supporting C-Level Executives, preferably in a non-profit organization
5+ years Experience supporting C-Level Executives preferably in a non-profit organization
Preferred
Bachelor of Arts or Science
Benefits
Comprehensive compensation and benefits program
Prepaid tuition assistance programs
Company
Penn Medicine, University of Pennsylvania Health System
Penn Medicine is a world leader in academic medicine, setting the standard for cutting-edge research, compassionate patient care, and the education of future health care professionals.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$70.9MKey Investors
BIRD FoundationWarren Alpert FoundationNational Cancer Institute
2025-01-22Grant
2023-01-03Grant· $9.7M
2022-08-18Grant· $5.7M
Leadership Team
Kevin Mahoney
Chief Executive Officer of University of Pennsylvania Health System
John Donohue
Vice President, Enterprise Services
Recent News
The Philadelphia Inquirer
2026-01-03
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