Axelon Services Corporation · 5 hours ago
Senior Executive Assistant
New York, NY
Contract
Onsite
Senior Level
$35/hr - $38/hrAxelon Services Corporation is a global financial firm located in New York, NY, seeking an experienced Senior Executive Assistant. The role involves providing high-level administrative support to an Investor Relations team, managing complex calendars, and ensuring seamless communication and logistics for executive operations.
ConsultingProject ManagementRecruitingStaffing Agency
Responsibilities
Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high-level support in a fast-paced environment
Manage complex calendar day-to-day and align schedule with Head of IR’s preferences and priorities, along with a strong sense of urgency and understanding of business objectives and timelines
Resolve conflicting requests independently based on knowledge of business and other priorities
Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team, and direct reports
Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations, and documents as well as follow up on key action items
Manage all aspects of appointments/meetings (in-person, virtual, and hybrid), including monitoring attendance, requesting, reviewing, and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events, including offsite meetings and investor/analysts’ engagements, ensuring all logistics are handled efficiently
Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign-off
Coordinate travel arrangements and develop detailed trip schedule/itinerary, including local meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
Collect various requests (e.g., meetings, actions, follow-ups, etc.) by engaging and corresponding with individuals and appropriately collate and track independently
Build relationships and coordinate with other Executive Assistants; serve as backup support when required
Order supplies and process invoices through Procure to Pay system
Qualification
Required
Must have prior experience supporting an Investor Relations team or executives involved in financial reporting cycles, earnings preparation, investor meetings, rating agency interactions
Must have experience working within a Finance organization, such as FP&A, Treasury, Controllers, or CFO level functions
Must have experience interacting with very senior leaders
MUST have experience working for a large, global corporation with complex structures, matrixed teams, and rigorous reporting or regulatory timelines
Proven and significant experience supporting senior C-Level executives with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
Exceptional organizational multitasking and problem-solving skills
Critical thinking skills and ability to work and problem-solve proactively and independently
Prioritization and workload management skills, including the ability to prioritize tasks in a fast-paced environment
Excellent verbal and written communication skills, including experience communicating with senior-level executives
Self-motivated and detail-oriented with excellent organizational skills
Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word, and Excel) and Adobe Pro
Strong business acumen and ability to learn business/functional priorities and timelines. Able to connect dots and translate to their own work
Strong discretion and confidentiality
Bachelor's/University degree or equivalent experience
Company
Axelon Services Corporation
For more than 40 years, Axelon has been exceeding market expectations and delivering top talent to the Fortune 500.
Founded in 1977
501-1000 employees
H1B Sponsorship
Axelon Services Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (14)
2023 (3)
2022 (7)
2021 (17)
2020 (12)
Funding
Current Stage
Late StageLeadership Team
Tania Obeid
Chief Executive Officer
Cynthia Lah
Chief Operating Officer
Company data provided by crunchbase