API Heat Transfer · 20 hours ago
Admin Specialist - Accounts Payable/Office Support
Medford, OR
Full-time
Onsite
Entry Level
2+ years expAPI Heat Transfer is looking for a friendly, customer service oriented person to support the accounting team and front desk reception at their main office in Medford, OR. The role involves performing key administrative tasks in accounts payable and providing general office support to various departments.
Enterprise Software
Responsibilities
Enters invoices into accounting system. Records appropriate comments/descriptions/ volumes
Verifies vendor’s terms and discounts, and remit address
Distributes invoices to appropriate Mill location for coding/receiving documents/approvals
Researches invoice discrepancies and communicates with Purchasing, Accounting, and Vendors as necessary
Provides information as requested by Purchasing, Accounting, Mill Personnel and Vendors
Reviews and reconciles monthly vendor statements
Assists with annual audit requests related to Accounts Payable
Maintains procedure manual for the AP desk along with vendor notes to assist with back up to AP
Greet and screen visitors to the purpose of their visit and help ensure compliance with on-site visitor protocols
Answer Main Phone Line as needed and direct calls
Distribute mail. Arrange outgoing mail as needed
Receive office deliveries
Works with appropriate staff members to coordinate building and office maintenance activities, including copy machine, carpet cleaning, janitorial, window washing and heating and air
Assist in managing pool vehicle program and related activities
Order office supplies
Assigns building and office keys, tracks and replaces keys; request and oversee Stanley Alarm pins for new hires
Paperwork assembly, filing, misc as needed for our HR department and other groups
Qualification
Required
A minimum of one year Accounts Payable experience
A minimum of two years office experience
Attention to detail and the ability to conduct work in a timely, accurate, and organized manner is required
Must be able to communicate well both verbally and in writing with all levels of personnel and management
Must have strong computer and data entry skills, including competence with Microsoft Office: Word, Excel and Outlook
Company
API Heat Transfer
Heat Transfer Technologies It is a sub-organization of Danaher.
1001-5000 employees
H1B Sponsorship
API Heat Transfer has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (2)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Audax Private Equity
2019-01-14Acquired
2005-01-01Private Equity
Leadership Team
J Derrill Rice
Chief Executive Officer
Chip Avery
Chief Financial Officer
Recent News
2025-08-01
Company data provided by crunchbase