Woods, Fuller, Shultz & Smith P.C. · 6 hours ago
Administrative Services Coordinator (Time & Billing / Runner)
Sioux Falls, SD
Full-time
Onsite
Entry Level
2+ years expWoods, Fuller, Shultz & Smith P.C. is a full-service law firm with a long history of providing legal services. They are seeking an Administrative Services Coordinator responsible for supporting general accounting functions and performing administrative duties such as document handling and inventory management.
LegalProfessional Services
Hiring Manager
Micah Schreurs
Responsibilities
Utilizes firm’s computerized accounting system for all time and billing functions and works with software programs required by clients for billing purposes, including electronic invoicing processes
Maintains and monitors various data in the computer system relating to time and billing matters including rates, timekeepers, client information, and maintenance of client accounts once entered into the system
Accurately edits account time entries and information as requested by attorneys prior to final billing
Produces final invoices as requested and on a monthly basis according to the firm billing policy and procedure
Assists clients and firm members with billing questions by telephone or in person
Produces various monthly, quarterly and annual management reports for COO
Assists bookkeeper in various duties including, but not limited to, daily posting of receipts, preparation of deposits and preparing vouchers for expense advancements
Maintains general client files as they relate to billing and accounting matters
May be called upon to assist in such other related activities and special projects as may be required or assigned to include assistance at the front reception desk monthly and as needed
Complete the duties of the office runner
Qualification
Required
Ability to understand computer concepts and software, including software specific to legal time, billing and accounting and spreadsheet software such as Excel with excellent attention to detail and accuracy
Ability to assemble files and organize information utilizing alphabetical and numerical filing guidelines
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to read and write at a level normally acquired through the completion of high school or equivalent in order to maintain records and filing systems
Approximately two years on the job experience necessary in order to gain an understanding of time and billing policies and procedures and effectively operate equipment with minimal supervision
Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact
Interpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact
Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties
Ability to retrieve and distribute files, written documents or office supplies weighing up to 12 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
Work may require irregular hours and occasionally requires more than 40 hours per week to perform the essential duties of the position
A valid drivers license and excellent driving record
Ability to lift up to 50 pounds may be required
Company
Woods, Fuller, Shultz & Smith P.C.
Woods, Fuller, Shultz & Smith P.C. is a team of legal professionals committed to providing quality legal services since the firm’s inception in 1887.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase