NEOGOV · 3 days ago
Senior Deputy Clerk - Juvenile Court G117
Columbus, GA
Full-time
Onsite
Mid, Senior Level
$18.44/hr - $18.44/hr
1+ years expNEOGOV is a part of the Columbus Consolidated Government, which is seeking a Senior Deputy Clerk for the Juvenile Court. This role is responsible for providing complex administrative and clerical support to the Juvenile Court Clerk’s Office, overseeing various administrative functions, processing court actions, and ensuring compliance with legal requirements.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Plans, organizes, and supervises administrative duties of the Muscogee County Juvenile Court Clerk’s Office; performs the duties of Deputy Clerks as needed; reviews the work of staff for accuracy; analyzes operating procedures to identify the most effective method of accomplishing work; institutes changes within the division or area to accommodate new policies, laws, or procedures
Enters data into the personnel system; maintains personnel files; reviews and calculates time sheets; enters payroll data including vacation, sick leave, and mileage; may interview, hire, assign, direct, supervise, evaluate, and discipline personnel
Receives court actions for processing; processes each accepted case by entering all data elements into computerized court management system; assigns judges and case numbers; identifies each type of juvenile action based upon substance and statutory procedural requirements; determines if venue and jurisdictional requirements have been met; tracks cases to ensure successful processing; accepts or rejects each action submitted based upon completion and submission of all legal requirements and mandatory documents
Oversees budget information relating to grants
Prepares statistical data and compiles reports as requested from various agencies; maintains an inventory of office supplies and court forms; assists in budget preparation for grants; notarizes documents as necessary; verifies and approves long distance call logs by employees of the Clerk’s Office and the Judge’s Office
Determines eligibility for payment of hospital invoices on juveniles detained at the Columbus Regional Youth Detention Center; documents eligibility and forwards to the appropriate office for payment
Reviews legal documents and court files to determine readiness for hearings, trials, judgments and other dispositions; checks for timeliness, fulfillment of all notice requirements, completeness of required documentation, and compliance with state law, rules, regulations, and procedures
Prepares and indexes appellate record
Prepares monthly reports of designated felons; forwards to the Muscogee County School District
File stamps complaints and petitions for the Truancy Intervention Program (TIP); enters complaint data into the JCATS system; coordinates hearing dates; prepares, processes, and mails subpoenas and summons to appropriate parties; schedules review cases; attends bi-weekly court hearings; fills in appropriate information on orders for appointment of the Guardian ad Litem; processes, reviews, and mails orders; documents hearing results; schedules future review hearings; enters data into the computer system
Receives, receipts, records, verifies, monitors, and submits fines, fees, costs and other monies received by court; disburses restitution payments; enters payment information into system and posts to proper case file; accounts and balances daily receipts for disbursement
Prepares documentation, enters data, processes, and forwards to accounting all invoices to be paid from grant accounts; maintains documents; prepares monthly reports for reimbursement of funds
Reviews monthly reports on all fees in arrears; schedules contempt hearings; prepares and mails court notices; prepares docket for judge and court personnel
Enters new employees, probation officers, assistant district attorneys, and other court personnel in the Juvenile Courts Automated Tracking System (JCATS); inactivates individuals who no longer need access; enters codes, offenses, and dispositions as needed; coordinates with outside vendors to resolve problems with the JCATS system
Prepares and files withdrawal of complaint letters for petitioners as needed
Schedules and coordinates with interpreters as needed
Assists the public at the counter; answers telephone; researches and responds to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolves complaints; retrieves and interprets case history information; assists judges and attorneys as needed
Coordinates Juvenile Court community service work site, hours, and supervisors for juveniles; logs work hours and processes documentation for reimbursement to victims
Pulls cases and delivers to judges; pulls records and makes certified copies
Other related job duties
Qualification
Required
Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education
Experience sufficient to thoroughly understand the work of subordinate positions and to be able to answer questions and resolve problems, usually associated with one to three years experience or service
Knowledge of the operations and functions of local and state court systems
Knowledge of relevant local, state, and federal laws and regulations governing the Juvenile Court and the Office of the Juvenile Court Clerk
Knowledge of legal terminology and required record-keeping procedures and deadlines
Knowledge of record retention standards and requirements and relevant portions of the Open Records and Freedom of Information Acts
Knowledge of modern office procedures
Knowledge of bookkeeping and accounting practices
Skill in supervision and training
Skill in records retention and archival techniques
Skill in basic mathematics
Skill in organization and management of workflow
Skill in the mediation and resolution of conflicts
Skill in the development and enhancement of professional relationships with public officials
Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine
Skill in the use of computers, standard business software applications, and specialized software applications used by the courts
Skill in oral and written communication
Benefits
Low-cost Medical Insurance
Prescription Drug Plan
Dental Plan
Vision Plan
Flexible Spending Accounts
Life Insurance
Supplemental Life Insurance
Long Term Disability
Credit Union
Direct Deposit
12 Paid Holidays
Vacation Leave
Sick Leave
PERK Time Off
Retirement Plan
Supplemental Retirement Plan
Free and Discounted Services
Employee Assistance Program
Discounted Movie Tickets
Free Notary Services
Ride a Metra Bus for Free
Free Mulch
Free Fire/Safety Home Inspection
Driver's Training for Employee Dependents
Oxbow/Bull Creek Golf Course discounts
River Center Discounts
Cell Phone Carrier Discounts
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
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2025-10-31
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