Open Systems Technologies · 6 hours ago
Senior Executive Assistant - Financial Services
NYC Metro Area
Contract
Onsite
Senior LevelOpen Systems Technologies is seeking a highly organized and proactive Senior Executive Assistant to support the Head of Investor Relations. The role involves providing comprehensive administrative support, managing complex calendars, and ensuring seamless communication among stakeholders in a fast-paced environment.
RecruitingStaffing Agency
Responsibilities
Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment
Manages complex calendar day-to-day and aligns schedule with Head of IR’s preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
Resolves conflicting requests independently based on knowledge of business and other priorities
Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events, including offsite meetings and investor/analysts’ engagements, ensuring all logistics are handled efficiently
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign off
Coordinates travel arrangements and develop detailed trip schedule/itinerary, including local-meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
Builds relationships and coordinates with other Executive Assistants; serves as back up support, when required
Orders supplies and process invoices through Procure to Pay system
Qualification
Required
Must have prior experience supporting an Investor Relations or Investment Banking team or executives involved in financial reporting cycles, earnings preparation, investor meetings, rating agency interactions
Interact with investors, analysts, internal CFO, and senior management team
Must have experience interacting with very senior leaders
Must have experience supporting C-suite executives
Will be supporting the Head of IR
Must have experience working within a Finance organization, such as FP&A, Treasury, Controllers, or CFO level functions
Must have experience interacting with very senior leaders
MUST have experience working for a large corporation
Process Head of IR's expenses, schedule her appointments, etc
Face-paced environment - may have to book dozens of calls with external people at a moment's notice
Proven and significant experience supporting senior C-Level executive with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
Exceptional organizational multitasking and problem-solving skills
Critical thinking skills and ability to work and problem-solve proactively and independently
Prioritization and workload management skills, including able to prioritize tasks in a fast-paced environment
Excellent verbal and written communication skills, including experience communicating with senior level executives
Self-motivated and detail oriented with excellent organizational skills
Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and Adobe Pro
Strong business acumen and ability learn business/functional priorities and timelines. Able connect dots and translate to their own work
Strong discretion and confidentiality
Bachelor's/University degree or equivalent experience
Preferred
Prior experience supporting an Investor Relations team or executives involved in financial reporting cycles, earnings preparation, investor meetings, rating agency interactions
Experience working within a Finance organization, such as FP&A, Treasury, Controllers, or CFO level functions
Background working in a large, global corporation with complex structures, matrixed teams, and rigorous reporting or regulatory timelines
Company
Open Systems Technologies
Open Systems Technologies provides smart staffing solutions.
Founded in 1990
201-500 employees
H1B Sponsorship
Open Systems Technologies has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (29)
2023 (26)
2022 (19)
2021 (43)
2020 (48)
Funding
Current Stage
Growth StageCompany data provided by crunchbase