Community Coffee · 9 hours ago
Sr. Executive Assistant
Baton Rouge, LA
Full-time
Hybrid
Senior Level, Lead/Staff
10+ years expCommunity Coffee is America’s #1 family-owned and operated retail coffee brand, blending cherished traditions with innovative thinking. The Sr. Executive Assistant provides high-level administrative and operational support to the Chairman of the Board and the Chief Financial Officer, managing complex schedules and communications to ensure seamless coordination.
CommunitiesFood and Beverage
Responsibilities
Own and manage complex, frequently changing calendars for the COB, CFO, and other executives as assigned, ensuring strategic alignment of priorities
Coordinate, prepare, and edit executive communications, presentations, Board materials, and confidential documents
Conduct research and generate briefs of people, places and/or events, including bios, images, and recent media/news upon request
Schedule, organize, and execute meetings, leadership offsites, meals, and high-level internal and external engagements
Arrange detailed domestic and international travel, including flights, accommodations, transportation, itineraries, and meeting logistics
Serve as a liaison for internal and external stakeholders, ensuring timely and professional communication on behalf of the executives
Coordinate meeting logistics for the Board of Directors, including transportation, accommodations, meals, facilities, etc
Track and reconcile expense reports, invoices, and financial documentation with precision and timeliness
Lead or support executive initiatives and special projects requiring cross-functional collaboration
Provide continuity and back-up support across the executive administrative team to ensure business continuity during absences or peak periods
Provide continuous and flexible support to the Chairman, including availability outside of standard business hours, to address evolving business and personal needs
Manage the Chairman’s personal calendar, travel, appointments, and family-related scheduling, anticipating conflicts and coordinating logistics seamlessly, including international travel planning and logistics
Handle confidential and sensitive personal information with the highest level of discretion and professionalism
Coordinate personal reservations, events, and engagements both internally and externally, as requested
Monitor email and compose confidential communications on behalf of COB, ensuring accuracy in grammar and content
Qualification
Required
Bachelor's degree preferred; equivalent combination of education and experience accepted
10+ years of experience supporting senior executives, preferably within a complex, fast-paced corporate environment
Proven success managing confidential information and sensitive relationships with integrity and sound judgment
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously
Strong communication skills, both written and verbal, with the ability to represent executive leadership professionally
Prior experience supporting both professional and personal aspects of an executive's life
Experience coordinating across multiple business ventures or organizations
Demonstrated adaptability, emotional intelligence, and discretion in high-pressure environments
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools
Ability and willingness to provide after-hours, weekend, and travel-based support as business needs dictate
Internal Only: Experience with Community Coffee, even if unrelated, may fulfill this requirement at the discretion of the hiring manager with approval from Human Resources
Benefits
Health
Dental
Vision
Life insurance
401(k)
Short- and long-term disability
Paid time off
Employee assistance program
Company
Community Coffee
Community Coffee Company, L.L.C. roasts and distributes coffees and teas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Thomas Corley
President/CEO
Recent News
2025-01-16
2024-12-03
Company data provided by crunchbase