Medasource · 4 hours ago
Logistics Coordinator
Indianapolis, IN
Full-time
Onsite
New Grad, Entry Level
$40K/yr - $44K/yrMedasource is a company seeking a Logistics Coordinator to manage travel arrangements and logistics for project operations. The role involves coordinating with hotels, rental car services, and consultants while ensuring efficient communication and organization throughout the onboarding process.
Health CareMedical
Hiring Manager
Carolyn (Wilmes) Orr
Responsibilities
Make travel arrangements for all project operations
Reserve large room blocks and negotiates rates with hotels
Maintain constant communication with hotel representatives regarding rooming lists, arrival times, and any necessary changes
Reserve rental cars and maintain communication with Enterprise, National and AVIS representatives
Book consultant flights as needed
Create and mail badges for consultants as needed
Work with Project Manager to organize and maintain hotel rooming lists and carpool lists throughout onboarding and during project
Sit on client calls with AE’s to best understand project logistics
Travel to projects as needed for project preparation and consultant orientations
Work directly with AE’s and recruiters on staff augmentation roles requiring travel for consultants
Reserve flights
Reserve hotels
Reserve rental cars
Provide expense cost estimates for SOWs and Proposals
Manage Zendesk ticket queue for AE/Recruiter travel requests
Streamline travel request process to ensure accurate and timely reservations
Facilitate process improvement on all fronts, aid in organization, streamlining processes, communication, etc
Research tools for streamlining PMO processes
Act as a liaison between AE’s, Recruiters, consultants, accounting, etc
Reconcile credit card reports for logistics expenditure on a weekly basis
Onboard consultants for projects from start to finish
Launch background + drug/medical screenings
Issue all tax forms and other paperwork
Compile vaccination records and organize all medical screenings within employee files
Update employee files
Maintain communication with consultants throughout onboarding process
Qualification
Required
Make travel arrangements for all project operations
Reserve large room blocks and negotiates rates with hotels
Maintain constant communication with hotel representatives regarding rooming lists, arrival times, and any necessary changes
Reserve rental cars and maintain communication with Enterprise, National and AVIS representatives
Book consultant flights as needed
Create and mail badges for consultants as needed
Work with Project Manager to organize and maintain hotel rooming lists and carpool lists throughout onboarding and during project
Sit on client calls with AE's to best understand project logistics
Travel to projects as needed for project preparation and consultant orientations
Work directly with AE's and recruiters on staff augmentation roles requiring travel for consultants
Reserve flights
Reserve hotels
Reserve rental cars
Provide expense cost estimates for SOWs and Proposals
Manage Zendesk ticket queue for AE/Recruiter travel requests
Streamline travel request process to ensure accurate and timely reservations
Facilitate process improvement on all fronts, aid in organization, streamlining processes, communication, etc
Research tools for streamlining PMO processes
Act as a liaison between AE's, Recruiters, consultants, accounting, etc
Reconcile credit card reports for logistics expenditure on a weekly basis
Onboard consultants for projects from start to finish
Launch background + drug/medical screenings
Issue all tax forms and other paperwork
Compile vaccination records and organize all medical screenings within employee files
Update employee files
Maintain communication with consultants throughout onboarding process
Company
Medasource
Medasource is a hospital & health care company specializing in population health management and clinical engineering services.
Founded in 2000
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Abimbola ojo
EPIC OPTIME/ ANESTHESIA Consultant at Ascension
Company data provided by crunchbase