NEOGOV · 2 weeks ago
Deputy County Clerk-Recorder II
Oroville/Chico Area, CA
Full-time
Onsite
Entry, Mid Level
$41K/yr - $55K/yr
2+ years expNEOGOV is seeking a Deputy County Clerk-Recorder II for the Butte County Clerk-Recorder's Office. The role involves performing technical tasks related to the examination, processing, recording, and indexing of legal documents and vital records, as well as providing specialized support within assigned program areas.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Organizes and maintains accurate and detailed databases, electronic and physical files, and records; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules
Researches, compiles, and summarizes data from various sources; prepares and maintains reports and correspondence according to established procedures and practices; submits reports, upon approval, to state and federal agencies
Verifies and reviews reports, forms, records, applications, notices, and mailings for completeness and conformance with established regulations and procedures
Receives, reviews, and accepts passport applications from United States citizens for submittal to the United States Department of State Passport Services; explains requirements and procedures; coordinates and schedules appointments; processes and reviews applications; takes photos; collects processing fees; assembles and logs completed applications
Provides customer service to the public, community organizations, and other agencies; receives, processes, and responds to questions, complaints, and requests for information; provides information on processes and procedures; explains applicable federal, state, and local statutes and regulations; coordinates resolution to problems and issues
Calculates, collects, and accepts payments of fees; issues receipts; accounts for monies received daily by balancing against records of receipts; records transactions; generates invoice, attaches appropriate documentation, and submits to Auditor-Controller’s Department
Reads and interprets maps, street index, precinct district files, or related technical documents; may update street index using geographic information system (GIS) as needed
Performs related duties as assigned
Receives, reviews, analyzes, and verifies a wide variety of legal documents and non-judicial filings, including, but not limited to land use and real property-related documents, plats, maps, and surveys, California Environmental Quality Act (CEQA) filings, instruments of conveyance, contracts and agreements, deeds, liens and releases, fictitious business name statements, abandonment, and withdrawal filings, and notary public and other license applications; determines appropriate action to be initiated based upon content of documents and adherence to legal and recording requirements
Analyzes documents to determine Documentary Transfer Tax due or valid exemption applies; provides information on assessment procedures to taxpayers
Reviews, verifies, scans, and indexes vital records, including marriage, birth, death, adoption, and related vital records and amendments
Receives marriage license applications and reviews for accuracy and completeness; verifies identification documentation; collects and processes payments; prints and issues marriage licenses; performs civil marriage ceremonies
Examines forms, applications, and legal documents for completeness of information, jurisdiction, and appropriateness of recording; determines appropriate actions to be initiated based upon the content of the documents and applicable laws and regulations; issues or mails out documents as appropriate; generates rejection letters noting discrepancies and reasons for rejection
Maintains a variety of indexes and cross reference files and maps in specialized software application program/database
Maintains and updates voter registration database by processing affidavits, contacting registrants for additional information, verifying petitions, and updating files; processes online voter registration and voter registration cards; updates, cancels, or removes records; verifies accuracy of information and ensures proper voting precinct assignment; processes National Change of Address files
Monitors and ensures proper functioning of state centralized voter registration database; synchronizes county and state databases and reconciles discrepancies; generates reports; notifies other counties of new registrants and processes information from other counties to update voter registration database
Processes ballots by comparing and validating signatures, tabulating and adjudicating ballots, and duplicating and logging damaged ballots; leads and conducts manual auditing process to verify accuracy of system and the results; generates live reports of elections results and uploads results to election reporting website
Trains precinct poll workers and oversees day-to-day operations of assigned area of responsibility; writes and updates procedures
Assembles candidate packets and inputs candidate information into the elections system; reviews filing documents and nomination signatures for completeness; ensures location requirements are met
Maintains security of ballots during election cycles by logging and sealing official ballot stock and ballots; secures, stores, maintains, and destroys ballots and materials following the election in accordance with applicable laws, codes, and regulations
Inventories and secures materials, equipment, and supplies used during elections; participates in packing supply boxes and equipment for polling places; determines election forms and supplies needed by precinct; organizes material for distribution to and collection from precincts; prepares reports and maintains records for maintenance and security purposes
Administers United States Department of State Oath of Office
Programs, tests, and operates specialized election equipment, which involves adhering to security protocols, inspecting equipment for damage and/or tampering, assisting with logic and accuracy testing for ballot scanners, and adjusting settings in accordance with policies and procedures; coordinates inspections or conducts site surveys of voting locations to ensure compliance with Americans with Disabilities Act requirements
Assists in researching, planning, coordinating, and implementing voter outreach programs
Provides training and guidance to new employees and lower-level clerk-recorders; assists with recruitment and appointment of precinct poll workers
Researches, interprets, and ensures compliance with laws, codes, rules, and regulations, and County program guidelines, policies, and procedures related to assigned areas of responsibility
Reviews, designs, and implements, upon approval, procedures to increase efficiency and accuracy of processes
Performs basic research and analysis of information and statistical data; discusses analysis and conclusions with professional and/or management staff and drafts reports; relieves professional staff by following up on projects, transmitting information, and keeping informed of pertinent activities
Qualification
Required
Equivalent to completion of the twelfth (12th) grade
Two (2) years of experience receiving, examining, indexing, processing, and recording a variety of legal documents; and/or experience with the election process
Must possess a valid US driver's license upon date of application
Must obtain California driver's license following hire date per California DMV regulations
Possession of, or successful acquisition within 12 months of appointment, a valid Department of State Certificate of Completion of Passport Acceptance Agent Training Certificate, to be maintained throughout employment
Benefits
Public Safety Dispatcher Pay: POST Dispatcher Certificate: 2.5% Communication Training Officer, 3.5% Intermediate, 4.5% Advanced.
Salary Step Increases: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% may be given annually until the top of the salary range has been attained.
Longevity Pay: 2.5% at 10 years, 2.5% at 15 years, 2.5% at 20 years, for a total 7.5% after 20 years of service.
Boot Allowance: $200.04 for each year, paid in monthly installments. Effective January 3, 2026, the $200.04 boot allowance set forth above shall expire, and all members of this Unit shall be eligible for a work boot/footwear reimbursement up to $275.00 annually. For eligible classifications only.
Holidays: 13 paid holidays per year.
Vacation: 0-4.99 years: 15 days/yr.; 5-9.99 years: 20 days/yr.; 10-19.99 years: 25 days/yr.; 20+ years: 27 days/yr.
Sick Leave: 96 hours of sick leave are earned each year with no maximum accrual.
Bereavement Leave: Maximum of 40 hours for each occurrence in the immediate family.
Health Plan including Dental Insurance and Vision Insurance: Coverage under the Butte County Health Plan is for employees and their eligible dependents. Depending upon the plan selected by the employee, the County contributes a substantial amount of the total cost of the complete health package, which consists of medical, vision, and dental insurance. Currently, the amount the County contributes for family coverage is $1342.00/month. For those employees who have health coverage from other sources, and who elect to not participate in the Butte County Health Plan, the County offers a monthly taxable Cash-Back allowance. The current of the taxable Cash-Back allowance is $550.00 per month (prorated for less than fulltime employees).
Life Insurance: The County provides $25,000 in life insurance with additional coverage available at a minimal cost.
Retirement: The County is in the Public Employees' Retirement System (CalPERS) coordinated with Social Security.
Deferred Compensation: The County offers a 457 Deferred Compensation program. Deposits into this plan are strictly voluntary and are made through a payroll deduction on a tax-deferred basis. The County does not make contributions to the employees' Deferred Compensation accounts.
Disability Insurance: For short-term disability, the County participates in California State Disability Insurance (SDI) fund. County employees are also covered by an employee-paid long-term disability program. The long-term disability insurance benefit is 60% of the disabled employee's biweekly wage.
Flexible Spending Program: County employees can elect to participate in a Flexible Spending Program. This program allows employees to use pre-tax dollars to pay for certain health care and/or dependent care expenses. In addition, employees can choose to have their portion of the monthly Health Plan premium withheld from their checks on a pre-tax basis as well. Generally, employees who participate in the Flexible Spending Program have less taxes withheld for their payroll checks than if they had elected not to do so.
Tuition Reimbursement: Up to $500/year.
Employee Assistance Program (EAP): The County of Butte provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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