QXO · 9 hours ago
Leave of Absence Administrator
Coppell, TX
Full-time
Onsite
Mid Level
3+ years expQXO is a publicly traded company focused on reshaping the future of building products distribution. The Leave of Absence Administrator is responsible for managing the full lifecycle of employee leaves and accommodations, ensuring compliance with regulations, and providing guidance to HR and employees.
Building MaterialBusiness IntelligenceLogisticsSupply Chain ManagementWholesale
Responsibilities
Manage the end-to-end leave process including FMLA, ADA, workers compensation related leaves, personal leaves, state specific programs, and company policies
Ensure timely and accurate initiation, tracking, and closure of all leave cases
Maintain compliance with federal, state, and local leave laws including California, Washington, New York, and other high-risk states
Coordinate with Shared Services on required documentation and with Benefits on pay and eligibility updates
Oversee return to work procedures including work status updates, restrictions, and fitness for duty certifications
Lead or support the interactive process in collaboration with Legal and Field HR
Review medical restrictions in partnership with vendors, clinics, and internal claims teams
Conduct accommodation assessments including job analysis, feasibility, and documentation of outcomes
Facilitate communication between employee, manager, and HR to determine reasonable accommodations
Drive consistent application of the process across locations and functions
Serve as the central owner of all leave, accommodation, and medical restriction cases
Maintain accurate case files, timelines, and required documents in the case management system
Ensure cases are sequenced correctly including medical certification, alternative job analysis, notifications, and closures
Prepare documentation for Legal review when needed
Partner with Benefits, HR Operations, Shared Services, Claims, Field HR, Legal, and external medical providers to ensure smooth case management
Provide guidance and coaching to managers and HR teams on leave procedures, restrictions, and accommodations
Serve as a subject matter expert on leave related policies and program improvements
Interpret and apply federal and state leave laws, ADA requirements, EEOC guidance, and company policy
Identify risks proactively and escalate as appropriate
Support audits, reporting, and process enhancements to strengthen compliance posture
Maintain case data in the HR case management system and partner with HR Technology on workflow improvements
Recommend enhancements to documentation templates, letters, and tools
Support policy updates and training initiatives to improve manager and HR understanding
Qualification
Required
Certified Occupational Health Professional or equivalent certification required
Demonstrated experience working with frontline employees including hourly labor, CDL drivers, warehouse workers, and distribution center teams
Skilled at interpreting medical restrictions in the context of high physical demand roles
Experienced in partnering with occupational health clinics, medical case managers, and workers compensation representatives
Able to bridge medical requirements with practical workplace application in a large, geographically distributed environment
Three to five years of experience managing LOA, ADA, accommodations, or disability case management
Strong knowledge of federal and state leave laws and regulations
Certification in occupational health or equivalent
Experience conducting interactive process discussions and documenting outcomes
Ability to analyze medical restrictions and align with job requirements in field and distribution settings
Excellent communication and case management skills
Preferred
Experience supporting a large, distributed workforce including field, distribution, and corporate roles
Experience with external medical vendors, occupational health providers, or workers compensation insurers
Prior work within HR Compliance or HR Operations
Experience with case management systems and HRIS platforms such as UKG Pro, Ivanti, or similar
Benefits
401(k) with employer match
Medical, dental, and vision insurance
PTO, company holidays, and parental leave
Paid training and certifications
Legal assistance and identity protection
Pet insurance
Employee assistance program (EAP)
Company
QXO
QXO is a technology solutions company that offers programming and technical support for the manufacturing and distribution sectors.
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
$15.75BKey Investors
Affinity PartnersJacobs Private Equity
2026-01-16Post Ipo Equity· $753.16M
2026-01-05Post Ipo Equity· $3B
2025-06-25Post Ipo Equity· $2B
Leadership Team
Brad Jacobs
Chairman and CEO
Mark Manduca
Chief Investment Officer
Recent News
2026-01-16
Digital Commerce 360
2026-01-16
Company data provided by crunchbase