County of Maui · 4 months ago
Office Operations Assistant II (SR-10)
Wailuku, HI
Full-time
Onsite
Entry Level
2+ years expThe County of Maui is seeking an Office Operations Assistant II to support various departments including Planning and Police. This role involves preparing documents, verifying data for compliance with legal requirements, and performing clerical tasks to ensure efficient office operations.
Government Administration
Responsibilities
Prepares various materials (e.g. contracts, specifications, letters, reports, etc.) from rough copy, notes, and/or oral and written instructions and arranges into proper format
Checks and verifies data from different sources and ensures conformance with legal and procedural requirements
Review various materials (e.g. contract bids, intent to bid, financial statements, etc.) to ensure accuracy, completeness, and conformity with legal and procedural requirements
Complete forms or requests for information and data from general oral or written instructions
Perform follow-up actions to assure compliance with legal and procedural requirements
Reviews and verifies payroll for accuracy of computations, completeness and conformance to contractual and legal provisions
Assemble various information and materials for preparation of progress reports on various projects, assignments, etc
Reviews, updates, and maintains files of various materials (e.g. reports, correspondence, etc.)
Complete various types of leave requests
Reproduce various documents and materials (e.g. reports, statements, etc.)
Answers telephone and provides information, refers callers to proper personnel, and/or makes appointments
Posts information to records
May supervise others performing clerical work
Performs other related duties as required
Qualification
Required
Graduation from high school
Two years of clerical experience which shall have included some typing or keyboarding
A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute
Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) may be required for specific positions
Knowledge of office practices and procedures
Knowledge of filing methods and systems
Knowledge of punctuation, grammar, spelling and word usage
Knowledge of use of standard office machines and equipment, including personal computers, peripheral equipment, and software applications
Ability to use a personal computer
Ability to type/keyboard accurately at the rate of 40 net words per minute
Ability to make arithmetic computations
Ability to compare names and numbers rapidly and accurately
Ability to read and interpret written material
Ability to follow oral and written instructions
Ability to deal tactfully and effectively with the public
Ability to maintain effective working relationships with fellow employees and others
Meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations
Company
County of Maui
The County of Maui is a four-island county, consisting of the islands: Maui, Moloka`i, Lana`i, and Kaho`olawe.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Duarte
Chief Technology Officer
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