HireNow Staffing, Inc. Direct Placement Online Services · 7 hours ago
Payroll & Benefits Coordinator
Hackensack, New Jersey, United States
Full-time
Hybrid
Entry, Mid Level
$65K/yr - $110K/yr
2+ years expHireNow Staffing is acting as a direct placement partner for a respected regional law firm seeking a Payroll & Benefits Coordinator to join its New Jersey office. This role is responsible for the accurate, timely processing of payroll and the day-to-day administration of employee benefits, requiring strong technical payroll knowledge and professionalism.
Staffing & Recruiting
No H1B
Responsibilities
Manage end-to-end payroll processing within ADP Workforce Now, including data imports, audits, reconciliations, and approvals
Verify timecards, hours worked, overtime calculations, and leave accruals
Review payroll registers and validate all payroll data prior to submission
Administer benefits programs, including new enrollments, employee changes, and ongoing support
Provide clear benefits guidance and counseling to employees as needed
Ensure payroll and benefits processes remain compliant with federal, state, and local regulations
Process garnishments, wage assignments, deductions, and related documentation
Assist with quarterly and annual payroll tax filings and reconciliations
Support year-end payroll responsibilities, including W-2 preparation and audit coordination
Respond to employee payroll and benefits inquiries with professionalism and urgency
Maintain strict confidentiality of payroll records, personal data, and benefits information
Support onboarding related to payroll setup, benefits elections, and timekeeping systems
Maintain accurate payroll system updates for employee changes and reporting needs
Reconcile payroll accounts and partner with Finance on general ledger postings
Collaborate with HR and IT to resolve payroll system issues and support process enhancements
Review monthly premium statements for medical, life, and other benefit plans
Maintain relationships with insurance carriers and brokers to ensure accurate enrollments and timely issue resolution
Qualification
Required
Associate degree in Accounting, Finance, Business Administration, or related field (or equivalent hands-on experience)
2+ years of payroll processing experience in a professional environment
Working knowledge of ADP Workforce Now payroll and benefits modules
Proficiency in Microsoft Excel, including formatting, validation, and data accuracy checks
Strong understanding of payroll laws, wage and hour compliance, and tax regulations
Exceptional attention to detail, accuracy, discretion, and integrity
Demonstrated resume stability and job longevity
Preferred
Multi-state payroll exposure
Understanding of general ledger and accounting coordination
Payroll certification (FPC or CPP)
Prior experience in a law firm or professional services organization
Benefits
Full benefits package
Company
HireNow Staffing, Inc. Direct Placement Online Services
HireNow Staffing emerged from recognizing a gap in the job market, where a more efficient and specialized staffing approach was needed.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase