County of Monterey · 1 day ago
OFFICE ASSISTANT III
Salinas, CA
Full-time
Onsite
Mid Level
$23.45/hr - $32.03/hr
3+ years expThe County of Monterey is accepting applications for multiple Office Assistant III vacancies across various County departments. The role involves performing complex clerical work, supervising other clerical staff, and improving clerical procedures and systems.
CommunitiesGovernmentPublic RelationsService Industry
Responsibilities
Performs complex clerical work involving the analysis of a variety of source materials and a thorough familiarity with policies, procedures, terminology, and rules
Assigns, distributes, and reviews the work of assigned staff; train staff
Greets the public, customers and other County employees in person or over the phone, and obtains or gives information; explains policies and procedures to inform customers of correct processes; transfers calls and takes messages; assists customers in completing forms and documents; schedules customers for appointments; dispenses and receives documents such as applications, time sheets, and invoices, and verifies them to ensure accuracy and completeness
Responds to computer messages sent via electronic mail system and routes messages to the appropriate person; folds and stuff documents to process outgoing mail; receives and sends documents via fax machine; and sends mail using inter-office or U.S. mail system
Designs or modifies filing systems to improve efficiency and effectiveness; sorts, codes, files and indexes correspondence, forms, records, documents, and other material alphabetically, numerically and chronologically, or by other predetermined classifications which requires knowledge of the subject matter; locates and retrieves files from manual or computerized systems to provide requested information; sets up and maintains specialized or complex filing systems; creates new files and purges old files; may design or revise forms
Keeps financial and statistical records, and prepares reports, master lists, and control files; may determine proper format for finished reports
Composes and types a variety of standard correspondence or form letters, statistical or financial statements requiring research of department files, records and commonly used regulations
Proofreads and/or spell checks to eliminate errors; reviews and compares a wide variety of documents by assembling a variety of information from several sources which may require a high order of judgment in detecting and correcting discrepancies
Develops and recommends improvement of clerical procedures and systems
Operates a variety of standard office equipment, such as computers, printers, copiers, calculators, and fax machines
Requisitions, accounts for stores and distributes a variety of supplies and equipment; maintains property inventory
Performs other related duties as assigned
Qualification
Required
One year of clerical experience in a class comparable to Office Assistant II with the County of Monterey performing a variety of clerical duties
Three years of progressively responsible clerical experience performing a variety of clerical functions
Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority
Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency
Some positions may require prospective employees to successfully pass a thorough background investigation to include fingerprinting
Some positions may require prospective employees to possess the skill and ability to read, write, and speak proficiently in both English and Spanish
Working Knowledge Of: Modern office practices and procedures, including filing systems and the operation of standard of office equipment
Working Knowledge Of: English grammar, sentence structure, punctuation, and spelling
Working Knowledge Of: Arithmetic principles, including addition, subtraction, multiplication, and division
Working Knowledge Of: Business telephone etiquette and procedures, including operation of multi-line equipment and message taking
Skill And Ability To: Work with a minimum of direct supervision
Skill And Ability To: Prepare reports and keep detailed records
Skill And Ability To: Train, assign, and review the work of others
Skill And Ability To: Maintain confidentiality
Skill And Ability To: Make accurate arithmetical computations
Skill And Ability To: Establish and maintain effective working relationships with those contacted through the course of work
Skill And Ability To: Verbally communicate information clearly and concisely to others
Skill And Ability To: Operate office equipment such as a personal computer, copier, typewriter, printer and fax machine
Skill And Ability To: Organize and prioritize work
Skill And Ability To: Understand and follow oral and written instructions
Benefits
The County of Monterey offers an excellent benefits package.
Company
County of Monterey
Monterey County's Mission The Mission of Monterey County is to Excel at providing Quality Services for the benefit of all Monterey County residents while developing, maintaining, and enhancing the resources of the area.
1001-5000 employees
H1B Sponsorship
County of Monterey has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (7)
2023 (10)
2022 (12)
2021 (6)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Alex Zheng
Deputy CIO
Eric Chatham
Chief Information Officer
Recent News
2025-10-29
2025-05-16
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