Ronald McDonald House Charities® of Greater Washington, DC (RMHCDC) · 3 hours ago
Executive Assistant to the President & CEO and Board Liaison
Administrative Offices - Fairfax, VA 22031
Full-time
Onsite
Senior Level
5+ years expRonald McDonald House Charities® of Greater Washington, DC is seeking an Executive Assistant to the President and CEO. This role provides high-level administrative, operational, and governance support to the President and CEO and the Board of Directors, ensuring the smooth operation of executive functions and supporting strategic prioritization and communications.
Non-profit Organization Management
Responsibilities
Routinely handle internal and external inquiries, including screening calls, responding to questions, and redirecting matters to appropriate personnel
Serve as a liaison to external constituents engaging with the President and CEO, including donors, community partners, prospects, volunteers, Board members, and other key stakeholders
Draft correspondence, emails, and executive communications for the President and CEO and respond to inquiries as directed
Manage and maintain the President and CEO’s calendar, coordinating with Leadership Team members as necessary
Coordinate and plan weekly, monthly, quarterly, and annual meetings and leadership engagements
Prepare executive reports, briefing materials, agendas, and meeting documentation
Serve as a strategic partner to the President and CEO by tracking priorities, deadlines, and follow-ups across executive, Board, and external commitments
Maintain a President and CEO action and priorities tracker to ensure alignment with organizational goals
Proactively identify scheduling conflicts, risks, or misalignment related to the President and CEO’s time, messaging, or commitments
Support confidential, high-priority, and sensitive special projects as directed by the President and CEO
Arrange travel, logistics, and accommodations
Prepare and submit time and expense reports
Assist the President and CEO in ensuring timely preparation of presentation materials for Board and governing committee meetings
Coordinate with the Leadership Team to ensure timely submission and accuracy of Board and committee materials
Coordinate with Leadership Team members to secure special speakers and programming for Board and committee meetings
Assist with logistics for Board and governing committee meetings, including space reservations, catering, room setup, A/V requirements, name badges, and on-site needs
Support logistics for Board social, training, and development events
Attend Board and committee meetings to ensure smooth operations and troubleshoot technical or logistical issues
Act as recording secretary during Board and governing committee meetings, including preparation and maintenance of official minutes
Manage Board member correspondence and donor acknowledgments as directed
Coordinate and manage Board member onboarding and orientation processes
Maintain accurate Board and committee contact information, profiles, attendance records, and conflict-of-interest documentation
Update Board documents, directories, and reports within the Board portal
Support governance-related workflows, timelines, and annual planning cycles
Serve as a point of contact for Board members as needed
Serve as the primary point of coordination between the President and CEO and the Marketing & Communications team regarding CEO-related public communications and visibility
Review and coordinate President and CEO social media content to ensure alignment with organizational messaging, executive voice, and brand standards
Maintain a forward-looking calendar of President and CEO speaking engagements, public appearances, and related communications opportunities
Support timely amplification of President and CEO events, speaking engagements, and donor or partner recognition through coordinated marketing and communications efforts
Assist with preparation and coordination of materials related to external engagements, presentations, and public-facing initiatives
Provide administrative project management support for initiatives led by the President and CEO
Coordinate cross-functional projects and track deliverables, timelines, and follow-ups
Assist with preparation of internal communications from the President and CEO to leadership and Board audiences
Support donor, community partner, and executive-level stakeholder engagement activities
Assist with planning and coordination of organization-wide or executive-sponsored events (non-HR related)
Maintain executive and Board records in alignment with document retention and confidentiality standards
Qualification
Required
High degree of computer literacy, including proficiency in Microsoft Office Suite, Office 365, file management systems, and SharePoint; ability to quickly adapt to new technologies
Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment
Strong written and verbal communication skills; ability to communicate clearly, professionally, and concisely while representing RMHCDC positively
Ability to handle sensitive, confidential, and executive-level information with discretion
Ability to work independently and cross-functionally with leadership, Board members, donors, and external stakeholders
Bachelor's degree or equivalent combination of education and experience required
Five (5) or more years of experience in an administrative or executive support role; nonprofit experience preferred
Experience supporting senior executives and working with nonprofit Boards of Directors and governing committees
Experience interacting with a wide range of executive-level stakeholders
Experience with databases or CRM platforms (e.g., Salesforce, NEON, or similar)
Highly organized, detail-oriented, and accurate with strong follow-through
Prolonged periods of sitting at a desk and working on a computer
Prolonged periods of standing, bending, stooping, reaching, and moving about meeting or event spaces
Must be able to lift up to 20 pounds occasionally
Company
Ronald McDonald House Charities® of Greater Washington, DC (RMHCDC)
Ronald McDonald House | Washington DC (formerly Ronald McDonald House Charities® of Greater Washington, DC, RMHCDC) eases the hardship of children’s illness on families through programs that directly improve the health and wellbeing of children.
Founded in 1980Washington, District of Columbia, US
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kelly Gyenis
Executive Assistant To The President & CEO
Marlies B.
Manager Strategic Partnerships
Company data provided by crunchbase