The Whiting-Turner Contracting Company · 1 day ago
Administrative Professional
Tulsa, OK
Full-time
Onsite
New Grad, Entry LevelThe Whiting-Turner Contracting Company is seeking an Administrative Professional to serve as the first point of contact for the office and support personnel. The role involves managing clerical tasks, coordinating meetings and travel, and maintaining office organization while demonstrating leadership and problem-solving skills.
Construction
Responsibilities
Work independently and organize complex clerical tasks
Ability to be flexible and adaptable in a variety of situations
Meet strict timelines and perform multiple tasks
Cost consciousness
Welcome all visitors by greeting them, in person or on the phone
Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors
Answer phone calls and transfer them appropriately, check the office voicemail and fax inbox
Distribute all incoming mail/packages and prepare all outgoing mail
Maintain the conference room calendar
Ensure that common areas are organized and operational, front desk area, conference rooms, and kitchen area
Keep office supplies stocked - taking inventory/ordering supplies, order toner for office printers and send empty toner out to be recycled
Maintain various informational lists within the office
Various data entry as needed
Upload Owner Contracts for the region
Manages, schedules, and arranges meetings and travel for office employees
Spearheads special projects for the staff within budget by organizing and coordinating information and requirements; planning, arranging, and meeting deadlines
Builds and maintains strong internal and external relationships
Develops and maintains procedure guidelines for areas of responsibility
Manages training and development for team including but not limited to, ensuring compliance with company standards and procedures
Collaborates with regional administrative assistants to increase efficiency, productivity, and time management & cost consciousness
Maintain a high level of confidentiality and commitment of professionalism
Communicate clearly and concisely in both written and oral form
Performing other duties assigned
Qualification
Required
Work independently and organize complex clerical tasks
Ability to be flexible and adaptable in a variety of situations
Meet strict timelines and perform multiple tasks
Cost consciousness
Welcome all visitors by greeting them, in person or on the phone
Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors
Answer phone calls and transfer them appropriately, check the office voicemail and fax inbox
Distribute all incoming mail/packages and prepare all outgoing mail
Maintain the conference room calendar
Ensure that common areas are organized and operational, front desk area, conference rooms, and kitchen area
Keep office supplies stocked - taking inventory/ordering supplies, order toner for office printers and send empty toner out to be recycled
Maintain various informational lists within the office
Various data entry as needed
Upload Owner Contracts for the region
Manages, schedules, and arranges meetings and travel for office employees
Spearheads special projects for the staff within budget by organizing and coordinating information and requirements; planning, arranging, and meeting deadlines
Builds and maintains strong internal and external relationships
Develops and maintains procedure guidelines for areas of responsibility
Manages training and development for team including but not limited to, ensuring compliance with company standards and procedures
Collaborates with regional administrative assistants to increase efficiency, productivity, and time management & cost consciousness
Maintain a high level of confidentiality and commitment of professionalism
Communicate clearly and concisely in both written and oral form
Performing other duties assigned
Company
The Whiting-Turner Contracting Company
“How fortunate we all are to work in an industry that produces such a tangible work product that affects so many profoundly.
Founded in 1909
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Anthony Moag
Chief Operating Officer
Recent News
2025-10-23
Company data provided by crunchbase