Penfield Children's Center · 1 day ago
Administrative Assistant, Early Education & Care Services
Penfield Childrens Center - Milwaukee, WI 53233
Full-time
Onsite
Entry Level
$18/hr - $21/hr
1+ years expPenfield Children's Center is dedicated to supporting families and staff in their Early Childhood Education (ECE) Program. The Administrative Assistant plays a key role in ensuring smooth daily operations through effective communication, coordination, and organizational skills, directly impacting children and families.
ChildrenEducationSocial
Responsibilities
Serve as a warm, professional point of contact for families, visitors, and staff
Answer phones, respond to emails, greet guests, and support general front-office needs
Manage calendars, schedule meetings, coordinate logistics, and prepare meeting agendas, materials, and notes
Keep documents, records, and office systems organized, updated, and easy for staff to access
Enter and maintain accurate data in Shine, Shine Insight, ProCare, and other program systems
Track daily attendance, follow up as needed, and support enrollment tasks including creating ProCare accounts and issuing PINs to families
Assist with maintaining child and employee file compliance and support HR-related paperwork such as onboarding documents, training sheets, and sign-in logs
Create and update trackers, forms, and operational documents for classrooms and program leadership
Prepare and distribute newsletters, announcements, closures, event reminders, and other communications to families and teaching staff
Coordinate with the Volunteer Coordinator to schedule classroom volunteers and assist classrooms with ratio-related needs as directed
Monitor inventory, order supplies and materials, and support classroom and program needs
Participate in staff meetings, training sessions, and professional development activities
Maintain confidentiality, demonstrate professionalism, and collaborate positively with the ECE team and across departments
Perform other duties as assigned to support the mission and daily operations of Penfield Children’s Center
Qualification
Required
High school diploma or equivalent required
One (1) year of experience in administrative support or customer service
Experience working in a fast-paced environment with multiple priorities
Proficiency with computers and the ability to learn new software and systems
Strong organizational skills with the ability to manage multiple tasks and shifting priorities
Clear and professional written and verbal communication skills
Ability to work independently while also collaborating effectively as part of a team
High level of attention to detail and accuracy in administrative and data-related work
Ability to exercise good judgment and handle sensitive information with confidentiality
Comfort using computers, email, and standard office software; ability to quickly learn new systems
Professional, welcoming demeanor when interacting with families, staff, and community partners
Commitment to diversity, equity, inclusion, and Penfield's mission and values
Ability to lift or move up to 50 pounds
Ability to bend, stoop, reach, lift, and grasp as needed for program tasks
Sufficient mobility to move throughout the building and between classrooms
Ability to sit, stand, and use a computer for extended periods
Must meet vaccine standards outlined in the Bloodborne Pathogens Exposure Control Plan
Preferred
Associate degree in Business, Administration, or related field
Experience working in early childhood education, Head Start, or a similar program
Experience supporting families, educators, or community-based services
Familiarity with early childhood education programs, Head Start standards, or family-centered services
Experience using systems such as Shine, ProCare, or similar data/record platforms
Ability to communicate effectively with families from diverse backgrounds
Bilingual or multilingual communication skills
Comfort supporting staff, volunteers, and families in a fast-paced program environment
Company
Penfield Children's Center
Penfield Children’s Center creates a positive start in life for infants and children.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$2.43MKey Investors
U.S. Department of Health & Human Services
2024-08-26Grant· $2.43M
Leadership Team
Kara Coleman, MBA, CPA
CFO / VP of Administration
Recent News
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