Z Gallerie · 2 days ago
HR & Admin Specialist
Dallas, TX
Full-time
Onsite
Entry, Mid Level
2+ years expZ Gallerie is a home furnishings and décor company known for distinctive design and quality craftsmanship. They are seeking a highly organized and proactive bilingual HR & Administrative Specialist to support U.S. operations, manage HR processes, and oversee office administration.
ArtE-CommerceHome DecorLifestyle
Responsibilities
Manage full-cycle recruitment coordination, including job postings, resume screening, interview scheduling, interview summaries, offer coordination, and onboarding
Serve as the primary point of contact for U.S. employees regarding HR policies, benefits, payroll coordination, and general HR inquiries
Administer employee onboarding and offboarding processes, ensuring accuracy, compliance, and timeliness
Maintain employee records, HR documentation, and confidential files with strict attention to detail
Support performance review cycles, employee status changes, and internal HR communications
Coordinate with China-based HR team to align processes, reporting, and documentation
Oversee day-to-day office administration and operational support
Manage vendors, office supplies, employee equipment, and facilities-related needs
Support leadership with scheduling, documentation, and ad hoc operational projects
Assist with internal process improvement and documentation as the company scales
Independently manage multiple concurrent deadlines and priorities
Anticipate issues and proactively propose solutions
Track tasks, follow up with stakeholders, and ensure completion without constant supervision
Handle urgent matters professionally and calmly in a high-pressure environment
Qualification
Required
Fluent in Mandarin and English, with the ability to read, write, speak, and comprehend both languages for business purposes
2–5+ years of experience in HR operations, HR administration, or combined HR/Admin roles
Experience supporting multiple HR functions simultaneously (recruiting, onboarding, admin)
Familiarity with HR systems, employee documentation, and basic labor compliance
Strong proficiency in Google Workspace / Microsoft Office
Preferred
Experience working with cross-border teams is a plus
HR certification (PHR, SHRM-CP) is a plus, but not required
Company
Z Gallerie
Z Gallerie is headquartered in Los Angeles with additional buying offices in Berkeley.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2014-10-14Acquired
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