Effortless Office · 1 day ago
Administrative and Marketing Assistant
United States
Full-time
Remote
New Grad, Entry Level
$20/hr - $22/hrEffortless Office is a Hybrid Managed Services Provider focused on delivering world-class customer experience through IT solutions. The Administrative & Marketing Assistant will support the Sales & Marketing functions by providing administrative assistance and coordinating marketing initiatives while ensuring effective communication between clients and internal teams.
Cloud ComputingEducationInformation Technology
Responsibilities
Serve as a communication bridge between clients, internal teams, and leadership
Draft, organize, and distribute internal updates, newsletters, announcements, and client-facing communications
Support timely follow-ups on action items, meeting notes, and deliverables
Provide direct administrative support to the VP of Sales & Marketing, including calendar management, meeting preparation, and follow-up coordination
Assist with organizing sales activities, partner engagements, and internal initiatives
Maintain accuracy and organization of sales documents, proposals, presentations, and internal templates
Support CRM hygiene by updating contacts, notes, tasks, and deal stages to ensure data accuracy and visibility
Assist in coordinating and executing marketing initiatives, campaigns, and partner programs
Help manage marketing assets such as one-pagers, slide decks, case studies, and email templates
Collaborate with internal teams to ensure marketing materials remain current and aligned with service offerings
Support content distribution across email, partner channels, and internal communication platforms
Assist with onboarding and supporting channel partners by organizing enablement materials and communications
Track partner initiatives, SPIFFs, co-marketing activities, and related documentation
Support follow-up communications and documentation for partner-led opportunities
Help document, refine, and improve repeatable sales and marketing processes
Track tasks, deadlines, and deliverables to ensure initiatives stay on schedule
Assist with reporting and basic performance tracking for campaigns, activities, and partner engagement
Qualification
Required
Bachelor's degree (or working toward one) in Marketing, Business, Communications, or a related field or equivalent practical experience
Familiarity with B2B marketing, technology services, or MSP environments
Strong organizational and time-management skills with attention to detail
Process oriented and prior experience with process improvement or automation
Clear written and verbal communication skills
Comfortable working with Microsoft 365 (Outlook, Word, Excel, PowerPoint)
Creative and ability to think outside of the box
Willingness to learn CRM and marketing tools (e.g., HubSpot, Salesforce, or similar platforms)
Self-starter mindset with a positive, team-oriented attitude
Benefits
Health, dental, and vision insurance
401K + employer match
Paid time off and holidays
Opportunities for career growth and development
Formal and structured mentorship
Training and certification support
Company
Effortless Office
Effortless Office is a Hybrid Managed Services Provider that delivers and fully supports secure cloud products and services giving customers a single solution provider for entire IT environments.
Founded in 2012
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Benjamin Gayheart
Founder
Leif Cederblom
Chief Experience Officer
Company data provided by crunchbase