Black Hawk College · 5 hours ago
Office Specialist - Business Training Center
Moline, IL
Full-time
Onsite
Entry Level
1+ years expBlack Hawk College is an educational institution seeking an Office Specialist for their Business Training Center. The role involves performing administrative and accounting functions, coordinating registrations, and providing customer service to both internal and external clients.
Higher Education
No H1B
Responsibilities
Performs accounting functions for the Business Training Center including but not limited to: accounts payable/receivable, determining cost/revenue ratios, making and reporting P-Card purchases, preparing bank deposits, performing cashiering duties, preparing purchase requisitions, invoices, maintaining petty cash funds, and performing month end balancing
Records, maintains, and reconciles cash balances and expenses for restricted accounts for BTC
Prepares and maintains accurate and comprehensive monthly reports on behalf of BTC staff (e.g. Economic Impact Report); prepares other ad hoc BTC related reports as necessary (e.g. training evaluation composites, revenue reports, etc.)
Responsible for entering all BTC student registration information; processes payments/refunds, third party contracts, and other related information (e.g. rosters, registration, grades, certificates, etc.)
Builds and maintains Class ID’s/CRN’s for BTC class offerings (public and contractual) in the College’s student database systems
Creates contracts for BTC instructors; calculates compensation and payroll docks; works with Human Resources Department and Payroll Department to ensure timely submission of contracts; resolution of pay issues; and prepares personnel action notices
Responsible for creating, maintaining, and organizing confidential files, records, and mailing lists for the department including updating all internal data such as College and individual logs in a timely manner
Maintains the retention and disposal processes for records management for BTC
Processes requests for enrollment verification, certificates, and grade reports after receiving appropriate paperwork for BTC
Prepares and maintains training grant paperwork for the College and BTC clients and electronically submits paperwork and necessary reports to DCEO
Assists organizing the graduation ceremonies for BTC programs with the Director of BTC (e.g. schedules location, makes appropriate notifications, and prepares related materials)
Maintains department-related marketing materials, edits and/or updates materials as needed
Works with Professional and Continuing Education regarding internal processes in order to comply with the ICCB
Assists with ordering and organizing office/class related supplies and materials
Assists with departmental scheduling, shipping & receiving of goods and equipment; coordinates delivery of said items to the BTC
Assists staff/instructors with handouts; creates specialty items for training as needed; maintains originals accordingly
Assists with developing policies and procedures for the Business Training Center
Performs other job-related duties as required
Qualification
Required
Proficiency in Microsoft Word and Excel required
Previous experience working with a diverse public required
Excellent communication skills required
Attention to detail and ability to problem solve required
Ability to multi-task and prioritize projects required
Ability to learn and effectively use the College's system databases required
Ability to maintain confidentiality of information and records required
Ability to perform accurate data entry required
Driver's License required
Preferred
Associate's degree or at least 40 college credit hours completed with the anticipated date of completion within 36 months of hire preferred. Major in accounting, finance, and/or business preferred
A minimum of one year experience performing accounting functions in a business office setting preferred
Proficiency with Microsoft Access and PowerPoint preferred
Company
Black Hawk College
Black Hawk College, Quad Cities is a school in Moline.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase