Clarity Recruiting · 23 hours ago
Production Coordinator
New York, NY
Full-time
Onsite
Entry, Mid Level
$65K/yr - $72K/yr
2+ years expClarity Recruiting is a company that creates world-class live events and experiences for universities. They are seeking a Production Coordinator to manage production documents, assist with budgeting, and provide administrative support to the Higher Ed leadership team.
B2BDeliveryHuman ResourcesInformation TechnologySmall and Medium Businesses
Hiring Manager
Courtney Keane
Responsibilities
Create and oversee production documents including but not limited to onsite agendas, show flow, contact lists and production schedules over multiple projects
Take client and internal meeting notes
Manage and communicate onsite changes
Order and manage shipping information for project materials and supplies prior to show load-in
Archive post-show digital assets for internal filing and marketing purposes
Book and manage onsite production team travel – coordinating hotel rooming lists, ground transportation, reservations and flight booking over multiple projects
Assist Producers with budget & vendor management
Generate purchase orders for external vendors and freelancer
Assist with final reconciliation
Archive estimates within client folders
Manage onsite Production Assistant(s), ensuring daily tasks are executed on time on budget
Talent management onsite – assisting with rehearsals, keeping comfort level at top of mind
General production support as needed
Assist RFP team – schedule meetings and collect presentation assets, all in collaboration with Business Development and Production team members
Ability to execute planned social media posts and newsletters
Keep newsletter distribution lists updated and clean
Pull and distribute metrics on social media posts and newsletters to Higher Ed leadership team
Provide Higher Ed leadership team with administrative support, as needed
Assist Higher Ed leadership team with travel booking and expenses
Manage and organize team digital folders
Qualification
Required
2-3 years as a Production Assistant or Coordinator
Strong organizational skills and attention to detail
Clear, active communication in email, written and verbal
Confident decision-making skills
Desire to learn and teach others in best practices
Can-do attitude and will see projects through to completion
Genuinely curious with a desire to learn about the business of live event storytelling
Company
Clarity Recruiting
We are a woman-owned, boutique recruiting agency.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Colleen Robson
Chief Operating Officer
Company data provided by crunchbase