Diocese of San Diego · 3 months ago
Part Time Parish Administrative Assistant
Escondido,CA,US
Full-time, Part-time
Onsite
Mid Level
$18/hr - $18/hr
3+ years expThe Diocese of San Diego is seeking a Part Time Parish Administrative Assistant for St. Mary Catholic Church. This role involves coordinating all aspects of the Parish Office, providing administrative support to the Pastor and assisting in the efficient operation of the parish office.
CommunitiesNon ProfitReligion
Responsibilities
Organize and schedule appointments for the pastor and his associate
Maintain the liturgical and central calendars for the parish, in collaboration with the pastor
Assist in resolving marriage issues for processing of weddings, license issues, annulments, as directed by the pastor
Prepare, maintain and/or direct pastor’s: meeting agendas, phoned communication requests, meetings and appointments as well as written communication and filing systems
Verify all scheduled meetings and/or appointments for the pastor with him at least one week prior to the scheduled meeting/appointment with printed calendar and verbal reminders (prepared by 10 am Thursday - weekly - for review)
Meets daily with the pastor to review schedule and priorities
Communicate with emails, correspondence memos, letters, faxes and forms to and for the pastor
Assist the director of parish services and the pastor with preparation and set up for Advent and Lenten Penance Services – twice yearly
Send reminders, when necessary, to sacristans, altar servers, musicians, ushers by phone messages, emails, or written memos
Point of contact for the Pastor with 50+ church ministries for needs and/or requests, follows up with those ministries for the pastor for all communication, information, meeting dates, reminders of meetings, and clarifications as needed
Organize and/or attend designated meetings and be available to take notes or minutes, when requested
Deliver calendar (general/master) to bulletin editor weekly and insure bulletins are delivered to the church before the end of the day on Friday
Track church Relics and oversee/schedule on calendar
Directs all sick calls and hospital calls to the clergy
Update the parish calendar of monthly meetings with key leadership
Other duties as assigned or requested by the pastor or the director of Administration
Qualification
Required
Minimum three years' experience in an office setting
Bilingual English / Spanish Required
Excellent organizational and inter-personal communication skills to effectively interact with parishioners, visitors, volunteers and vendors
Must have initiative to work efficiently without constant supervision and direction
Must demonstrate excellent written/verbal interpersonal communications and problem-solving skills
Friendly with excellent people skills
Advanced computer skills, including Microsoft Office Suite
Ability to meet deadlines; effective time management
Excellent team member
Active member of a Catholic faith community
Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
Company
Diocese of San Diego
Roman Catholic jurisdiction encompasing San Diego and Imperial counties in California, USA.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Shirley Pajanor, CPA
Chief Financial Officer
Recent News
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