Innova · 9 hours ago
Administrative Assistant
San Francisco, CA
Full-time
Onsite
Mid, Senior Level
$30/hr - $35/hr
5+ years expInnova Solutions is a global company providing strategic technology and business transformation solutions. They are seeking an Administrative Assistant to provide comprehensive administrative support, manage scheduling and travel arrangements, and assist with office events while maintaining confidentiality and operational excellence.
CRMInformation TechnologyMobile PaymentsSoftware
Responsibilities
Provide administrative support in a team-oriented environment; flexible to support varying teams and cover where necessary
Perform general administrative and office support tasks including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and processing incoming and outgoing mail
Provide calendar management and scheduling support across multiple time zones, including coordination of complex meetings and phone / video conference calls
Manage travel & expenses, including making travel arrangements and processing expenses for team members
Coordinate and schedule office events, including recruiting, internal events and external client events as needed
Assist in the coordination of conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors
Assisting teams in servicing clients, with a focus on operational excellence and customer service
Handle highly confidential and sensitive client information with utmost discretion
Qualification
Required
Provide administrative support in a team-oriented environment; flexible to support varying teams and cover where necessary
Perform general administrative and office support tasks including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and processing incoming and outgoing mail
Provide calendar management and scheduling support across multiple time zones, including coordination of complex meetings and phone / video conference calls
Manage travel & expenses, including making travel arrangements and processing expenses for team members
Coordinate and schedule office events, including recruiting, internal events and external client events as needed
Assist in the coordination of conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors
Assisting teams in servicing clients, with a focus on operational excellence and customer service
Handle highly confidential and sensitive client information with utmost discretion
Strong proficiency in MS Word, Excel, PowerPoint and Outlook required
A minimum of 5 years of work experience in a professional corporate environment
Strong written and verbal communication skills
Enjoys working in a team environment - ability to work collaboratively amongst teams locally and globally
Ability to multi-task and work in a fast-paced environment, quick learner and self-starter
Possess critical thinking skills and good judgment
Chooses to always operate with integrity and transparency
Preferred
Bachelor's degree preferred but not required
Familiar with expense platforms such as SAP Concur or Ariba preferred
Benefits
Medical & pharmacy coverage
Dental/vision insurance
401(k)
Health saving account (HSA)
Flexible spending account (FSA)
Life Insurance
Pet Insurance
Short term and Long term Disability
Accident & Critical illness coverage
Pre-paid legal & ID theft protection
Sick time
Other types of paid leaves (as required by law)
Employee Assistance Program (EAP)
Company
Innova
İnnova Bilişim Çözümleri A.Ş, farklı teknolojilerde bilgi birikimine sahip 1400 kişilik profesyonel kadrosu ile Türkiye’nin önde gelen bilişim çözümleri firmasıdır.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase