Intelligent Office · 8 hours ago
Administrative Associate
Manassas, VA
Full-time
Onsite
Entry Level
$35K/yr - $40K/yr
2+ years expIntelligent Office operates a modern, tech-forward coworking space focused on productivity and community. They are seeking an organized Administrative Associate to support daily operations and enhance member experience by managing front-desk activities and administrative tasks.
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Hiring Manager
Angie O'Grady
Responsibilities
Serve as primary front-desk contact: greet visitors, manage check-ins, answer phones, calendar scheduling, mail handling, and respond to member inquiries (in-person, phone, email, chat)
Maintain coworking schedules: meeting room reservations, event calendars, and shared-space availability
Handle administrative tasks: mail/package distribution, supplies inventory and ordering, recordkeeping, and basic bookkeeping support (invoicing, expense tracking)
Support light facilities and IT: coordinate with vendors/maintenance, troubleshoot common connectivity issues, and escalate technical problems
Assist with community programming and events: setup/breakdown, attendee registration, and on-site support
Enforce community policies and maintain a professional, welcoming environment
Qualification
Required
2+ years of administrative, customer service, or hospitality experience; coworking or office operations experience preferred
Excellent interpersonal and communication skills; professional front-desk presence
Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment
Comfortable with common office technology: Google Workspace or Microsoft Office, booking systems (e.g., OfficeRnD, Nexudus, Skedda), basic networking troubleshooting
Reliable, proactive, and able to work independently with minimal supervision
Ability to lift/move light equipment (up to ~25 lbs) and stand for extended periods during events
Preferred
Experience with community management, event coordination, or facilities management
Familiarity with CRM (Hubspot, Yardi), payment processing systems, and basic bookkeeping tools (QuickBooks, Stripe)
Multilingual abilities a plus
Benefits
Paid time off
Health benefits
Professional development opportunities
Company
Intelligent Office
Intelligent Office provides virtual office solutions in North America.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2024-01-08Acquired
Leadership Team
Ryan Harris
Managing Partner - CEO
Amy Danson
Managing Partner - COO
Recent News
2025-11-04
24-7 Press Release Newswire
2025-07-07
Washington Business Journal
2025-01-10
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