KBS - Kellermeyer Bergensons Services, LLC · 11 hours ago
Litigation Manager
United States
Full-time
Remote
Mid, Senior Level
3+ years expKBS - Kellermeyer Bergensons Services, LLC is seeking a Litigation Manager to support and manage the organization’s litigation and pre-litigation matters, focusing on employment-related disputes. The role involves coordinating litigation efforts, negotiating settlements, and ensuring compliance with labor laws.
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Responsibilities
Handle pre-litigation claims and threatened litigation, including demand letters, attorney inquiries, and early dispute escalation
Conduct early case assessments to evaluate exposure, documentation strength, and likelihood of settlement
Coordinate and participate in settlement negotiations, mediations, and informal resolution discussions
Work with HR, Operations, in-house and outside counsel to develop strategies to resolve disputes efficiently and minimize litigation risk
Prepare settlement summaries, negotiation notes, and release documents as needed
Manage all employment-related litigation, including FLSA wage/hour claims, discrimination, harassment, retaliation, and wrongful termination cases
Draft, review, and organize pleadings, discovery responses, subpoenas, and deposition materials
Maintain litigation calendars, track deadlines, and monitor case milestones
Coordinate litigation holds and ensure preservation of documents across departments
Prepare documentation and draft responses for EEOC, DOL, OSHA, and state labor board matters
Conduct fact gathering and intake interviews for employee complaints, audits, and investigations
Coordinate with HR to collect personnel files, timecards, training documentation and witness statements
Conduct internal investigations related to discrimination, harassment, wage/hour issues, and workplace safety
Work directly with site supervisors and regional managers to gather evidence such as timekeeping logs, job site documentation, incident reports, shift schedules, and client communications
Oversee claim with carrier’s claim handlers and defense counsel, involving slip-and-fall incidents and equipment-related injuries, including self-performed and vendor managed locations
Identify documentation or compliance gaps that increase risk and recommend corrective actions
Oversee collection, organization, and production of documents for subpoenas and discovery requests
Coordinate with IT to support data preservation and retrieval
Serve as the primary contact for outside counsel, ensuring timely communication and organized case support
Schedule strategy calls, case assessments, and review of work product
Review legal invoices and submitted making sure they adhere to budget guidelines
Prepare case status reports, risk assessments, and settlement summaries for senior management
Oversee dashboards tracking claims, settlements, costs, and litigation outcomes in SalesForce
Track legal trends across job sites and identify patterns requiring leadership action
Ensure compliance with labor laws and company policies
Provide training to supervisors and field managers on incident reporting, documentation standards, and litigation risks
Qualification
Required
Paralegal Certificate with 3 years litigation support experience, or bachelor's degree in related field. J.D. preferred
3-5 years of employment law exposure
Experience with pre-litigation employment law claims handling and settlement negotiations
Experience with wage/hour audits, collective/class action support, and mediation coordination
Experience handling high-volume claims involving hourly workforces in janitorial, hospitality, or staffing industry
Preferred
Strong judgment and ability to evaluate settlement value and risk
Strong understanding of labor and employment processes including EEOC, wage/hour, and agency matters
Excellent writing, research, organization, and communication skills
Proficiency with e-discovery tools and case management systems
Ability to communicate effectively with field supervisors and non-legal personnel
Highly organized with strong attention to detail and deadline management
Company
KBS - Kellermeyer Bergensons Services, LLC
KBS is a trusted partner to leading operations and facility managers across North America.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$250MKey Investors
Capital One
2025-09-30Debt Financing· $250M
2024-03-25Private Equity
2019-10-22Acquired
Leadership Team
Thais Kano
CEO of JPC Cleaning Services LLC
Paul Forgue
Chief Financial Officer
Recent News
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