Washington Hospitality Association · 18 hours ago
Accounts Receivable Specialist
Olympia, WA
Full-time
Onsite
New Grad, Entry Level
$23.20/hr - $28.55/hrWashington Hospitality Association is seeking an Accounts Receivable Specialist to support accurate billing, payment processing, and regulatory reporting within their accounting team. The role requires strong attention to detail and involves managing volunteer committees and compliance reporting.
EducationHospitalityTraining
Responsibilities
Responsible for timely and accurate billing for the Association and its related affiliates
Responsible for timely and accurate postings of all payments for the Association and its related affiliates
Perform routine account reconciliations and identifying and resolving billing or payment discrepancies
Maintain accurate, well-organized billing and payment documentation
Perform month end processes including AR aging review and maintenance, as well as intercompany reconciliations
Follow internal accounting controls, policies, and documentation standards
Assist with financial audits and reviews as needed
Manage two volunteer committees – maintain committee participant records, planning and executing quarterly meetings (primarily virtual), and preparation of meeting materials including agendas and meeting minutes
Responsible for receiving, tracking, and reporting Political Action Committee (PAC) contributions in compliance with Washington State and City of Seattle campaign finance regulations
Develop, maintain, and update standard operating procedures (SOPs) for the position; cross train- with team members as needed to ensure continuity of operations
Actively participate in team meetings, department initiatives, and organization-wide- activities
Collaborate with other Association teams to support shared goals and operational needs
Maintain an organized, up-to-date Outlook calendar and deliver professional, timely, and courteous communication across all Association channels
Qualification
Required
Excellent written and verbal communication skills
Ability to write reports and business correspondence
Independently manages tasks, prioritizes work, and follows through to completion
Ability to work effectively in a dynamic environment, manage multiple priorities, and meet deadlines
Strong interpersonal skills, able to communicate effectively with individuals and groups
Builds positive working relationships across teams and with diverse management styles
Strong analytical and problem-solving skills to identify issues and recommend resolutions
Self-driven, detail oriented, organized, and efficient
Demonstrates strong follow through and a results focused mindset
Displays a consistent commitment to quality and accuracy
Demonstrates the Association's core values at all times
Maintains confidentiality and exercises discretion when required
Intermediate proficiency in Microsoft Office, including Word, Outlook, and Excel
Intermediate Excel skills, including pivot tables and advanced formulas
Strong data entry accuracy
Ability to work with standard office technology, including laptops, smartphones, and tablets
High school diploma or GED required
Preferred
Preferred experience working in bookkeeping/accounting or coursework in accounting
Experience in Sage 100 or other accounting system preferred
Benefits
Medical, dental, and vision plans
Term life and long-term disability insurance
401k retirement plan
Up to 120 hours of paid time off accrued per year
14 paid holidays
Paid sick leave in accordance with WA state law
Company
Washington Hospitality Association
Washington Hospitality Association focuses on finding proactive solutions to the issues facing the hospitality industry and its workforce.
Founded in 1929
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Anthony Anton
President & CEO
Teran Petrina
Vice President/CFO
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