First Tek, Inc. · 5 hours ago
Administrative Assistant III
Whitehall, MI
Full-time
Hybrid
Senior Level
6+ years expFirst Tek, Inc. is seeking an Administrative Assistant III to provide standard administrative and staff support services to their department. The role involves managing schedules, preparing presentations, and maintaining department files while ensuring confidentiality and professionalism.
Information TechnologyStaffing Agency
Responsibilities
Provides standard administrative and staff support services to the department in a professional manner, maintaining confidentiality
Compile and prepare PowerPoint presentation content for designated meetings
Attend meetings to set up and run the PowerPoint presentation
Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations
Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary
Prepare agendas, secure facility/location, take minutes and distribute as necessary
Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes
Make copies of correspondence or other printed materials as necessary
Update and maintain key spreadsheets, contact lists, and various department reports
Research and gather information from various internal/external sources
Review, sort and route incoming/outgoing mail, faxes
Prepare expense reports and check requests
Organize and maintain department files
Maintain and order supplies within budgetary and departmental guidelines
Perform special projects as requested
Qualification
Required
College degree required
Top (3) skills: customer service, phone skills, computer skills
Provides standard administrative and staff support services to the department in a professional manner, maintaining confidentiality
Compile and prepare PowerPoint presentation content for designated meetings
Attend meetings to set up and run the PowerPoint presentation
Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations
Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary
Prepare agendas, secure facility/location, take minutes and distribute as necessary
Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes
Make copies of correspondence or other printed materials as necessary
Update and maintain key spreadsheets, contact lists, and various department reports
Research and gather information from various internal/external sources
Review, sort and route incoming/outgoing mail, faxes
Prepare expense reports and check requests
Organize and maintain department files
Maintain and order supplies within budgetary and departmental guidelines
Perform special projects as requested
Strong organizational skills with ability to manage multiple projects simultaneously
High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
Ability to learn other software programs as required
Background in executive secretarial area and/or office management
Strong time management and communication skills
Strong attention to detail
Ability to write reports, business correspondence, and procedure manual
Associate's degree (A. A.) or equivalent from two-year college or technical school
6+ years related experience and/or training
Company
First Tek, Inc.
To succeed in the complex world of technology, you need exceptional connections – to the right experts, the right opportunities and the right answers.
1001-5000 employees
H1B Sponsorship
First Tek, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (42)
2024 (58)
2023 (60)
2022 (82)
2021 (165)
2020 (312)
Funding
Current Stage
Late StageLeadership Team
Kumar Bhavanasi
Founder, President and CEO
Recent News
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