University of Michigan · 1 day ago
Executive Coordinator
Ann Arbor, MI
Full-time
Hybrid
Senior Level
$58K/yr - $73K/yr
5+ years expThe University of Michigan is seeking a motivated and skilled administrative professional for the role of Executive Coordinator in the Department of Earth and Environmental Sciences. The Executive Coordinator will coordinate departmental initiatives and provide high-level administrative support to faculty leadership and the chief administrator.
E-LearningEducationHigher EducationUniversities
Responsibilities
Lead processes for department faculty recruitment and promotions in conjunction with the chair and chief administrator and in accordance with LSA procedures and policy
Coordinate other faculty academic affairs processes, including leaves, lecturer reviews, and reappointments, in accordance with LSA procedures and policy
Plan and facilitate both recurring and ad hoc department meetings, including agenda preparation, distribution, and follow-up on action items
Develop and implement effective information management strategies across physical and digital systems
Maintain departmental email groups, distribution lists, and directories
Manage calendars for both the chair and chief administrator, exercising discretion and independent judgment regarding priorities
Manage the chair's email and task list with a high level of discretion regarding priorities
Advise the chair on policy matters requiring comprehensive knowledge of departmental, college, and university guidelines
Provide meeting support, including materials preparation, agenda development, and coordination of follow-up tasks
Serve as backup support during staff absences and assist during peak periods to meet office deadlines
Handle confidential documents; proofread letters, announcements, and meeting materials; manage communications sent on behalf of the chair
Coordinate with the University's Shared Services Center for expense reporting and PCard reconciliation for the chair
Coordinate with the University's travel planning vendor, Collegiate Travel Planners, to arrange travel for the chair
Qualification
Required
At least 5 years of relevant administrative support experience
High school diploma or equivalent combination of education and experience
Ability to partner and work collaboratively with teams and build effective professional partnerships
Demonstrated experience working autonomously on multiple projects at the direction of senior leaders
Skills in managing time efficiently and effectively, concentrating on important priorities, and adapting as priorities shift
Proficiency with Microsoft Office and/or similar office productivity suite(s)
Past successful project and/or program management experience
Exceptional attention to detail
Strong organizational skills
Strong ability to speak and write clearly to a variety of audiences
Strong ability to draft communications and edit
Preferred
Bachelor's or advanced degree preferred
5-7 years of administrative experience, especially in an academic environment
Experience supporting executive-level positions
Familiarity with faculty life cycle and academic administration processes
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
2025-12-19
IEEE Spectrum
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2025-12-17
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