Yacht StarShip · 3 hours ago
Yacht StarShip Finance & Administrative Coordinator
Tampa,FL,US
Full-time
Onsite
Mid LevelYacht StarShip is part of Manthey Hospitality, the premier operator of passenger vessels in Tampa Bay. They are seeking a Finance & Administrative Coordinator to provide advanced accounting and administrative support within a multi-entity hospitality organization, focusing on daily financial operations, reconciliations, and reporting.
BoatingConstructionReal EstateRetail
Responsibilities
Provide high-level administrative support to the VP of Administration
Manage office operations, including supply procurement, vendor coordination, and postage systems
Assist with correspondence and document preparation
Maintain highly organized and secure electronic and physical filing systems
Identify and implement improvements to administrative processes and workflows
Take on expanded responsibilities and leadership in administrative functions as proficiency and trust are demonstrated
Independently process and manage accounts payable across multiple entities
Maintain accurate A/P aging schedules and resolve discrepancies proactively
Apply deep knowledge of the Chart of Accounts and ensure consistent coding by entity, department, and location
Manage corporate credit card activity in Concur, including review, reconciliation, and compliance support
Reconcile vendor statements and follow up on missing or incorrect invoices
Communicate professionally with vendors, internal departments, and management regarding billing and payment matters
Prepare and support management reporting, including ad hoc financial analysis
Prepare, upload, and post check, ACH, and wire payments
Record and reconcile daily POS sales activity across multiple locations and legal entities
Reconcile POS reports to bank deposits and investigate variances
Perform daily bank reconciliations and assist with month-end close activities
Manage OTA reconciliations and resolve discrepancies
Maintain vendor W-9 records and oversee 1099 tracking and reporting support
Post event-related payments and issue receipts to clients
Reconcile hotel voucher programs and related settlement reports
Upload and review food and beverage invoices in xtraCHEF, ensuring accuracy and proper coding
Track, reconcile, and report photo sales commissions
Enter onboard sales into RocketRez and generate A/R reports
Distribute balance and aging reports to the Sales Department and assist with collections support
Manage Concur credit card activity for senior leadership
Coordinate and manage Certificates of Insurance (COI) requests for clients
Assist with audits, CPA requests, and year-end close support
Simple accounting journal entries
Lead or support special projects, process improvements, and cross-functional initiatives
Qualification
Required
Proven ability to handle confidential financial, employee, and client information with discretion
Strong experience in hospitality and multi-entity accounting environments
Advanced proficiency in QuickBooks Online or similar accounting systems
Strong Excel skills, including data analysis, reconciliation, and report preparation
Ability to independently prioritize work and meet deadlines in a fast-paced environment
Exceptional attention to detail and problem-solving skills
Strong organizational skills for both physical and digital records
Ability to manage multiple projects and shifting priorities with minimal supervision
Clear, professional communication skills with all levels of the organization
Demonstrated initiative and ability to identify process improvements
Benefits
401(k) & Matching
Health Insurance plus vision, dental, life, accident, disability, hospital, critical illness, identity, pet, legal, and more.
Paid Time Off (PTO)
Professional development assistance
Subsidized Parking
Complimentary passes and discounts to Manthey Hospitality brands
Company
Yacht StarShip
Yacht StarShip provides private seating, table service, amazing views, and dancing under the stars.
Founded in 2000
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Troy Manthey
President and CEO
Recent News
Talk Business & Politics
2025-03-30
Company data provided by crunchbase