Ivy Tech Community College · 4 hours ago
Office Services Coordinator - School of Arts, Sciences, & Education
South Bend, IN
Full-time
Onsite
Entry, Mid Level
$19/hr - $19/hr
2+ years expIvy Tech Community College is seeking an Office Services Coordinator for the School of Arts, Sciences, & Education. The role involves overseeing office administration, maintaining confidentiality, and supporting faculty and staff with various administrative tasks and coordination of events.
Higher EducationUniversities
Responsibilities
Oversee the office administration responsibilities for the School of Arts, Sciences, & Education
Prepare adjunct faculty contracts and Department and School Chair over-load contracts
Maintaining confidentiality in all matters
Input of Program courses into Banner and coordination of the room schedule with other office coordinators
Assist in data collection for the analysis of the School’s and Program’s student enrollment, retention, and completion trends
Work with the Dean to provide updates on course scheduling and maintenance and room scheduling
Assist in the development and maintenance of all School’s printed materials. Materials include, but are not limited to, programs of study, student guides, and promotional materials
Make travel arrangements in coordination with finance could include flight, overnight accommodations, and rental car reservations for School faculty and staff; help complete travel requests, as well as vouchers for travel reimbursement
Maintain school office records and update when changes are needed. Coordinate and maintain necessary files
Coordinate correspondence, meetings, and receptions between the Dean, Chairs, and staff/faculty of the School(s), as well as community contacts
Assist in the coordination of office or classroom coverage if School staff or faculty are absent
Assist Department and Program Chairs with advisory committee meetings, including correspondence, maintaining advisory committee member list, coordination of meeting arrangements, and transcribing minutes of each meeting. Ensure appropriate archiving of advisory minutes
Ensure that office and classroom supplies are available for faculty and staff
Oversee and/or submit purchase requisitions following college and campus purchasing policies and verify accuracy
Assist in the coordination of equipment donations to various education institutions, as well as those donated to the School. Maintain donation records, process and distribute appropriate paperwork
Assist in the coordination of School of Arts, Sciences, & Education events for recruitment, enrollment, and retention purposes
Work with other areas of the college and serve on committees in support of college goals
Maintain professional and effective working relationships with faculty, staff, and students
Participate in professional development opportunities as appropriate to stay current in the required job knowledge and skills
Must be able to work autonomously
Qualification
Required
Associates Degree in Administrative Office Technology or related degree, and two years of office administration experience, or equivalent experience required
Competency in Microsoft Outlook, Office, Word, and Excel required
Must have excellent organizational, decision making, and problem-solving skills
Ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and in which every individual feels respected and valued
Preferred
Bachelor's degree
Bilingual (Spanish/English) communication skills
Company
Ivy Tech Community College
Ivy Tech Community College of Indiana is a school.
5001-10000 employees
H1B Sponsorship
Ivy Tech Community College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (8)
2023 (6)
2022 (11)
2021 (7)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$29.34MKey Investors
Lowe's FoundationLilly EndowmentU.S. Department of Labor
2025-07-18Grant
2024-12-05Grant· $21.9M
2023-06-15Grant
Leadership Team
Martin Pollio
President
Recent News
Inside INdiana Business
2025-11-21
Chicago Tribune
2025-11-04
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