Herzog · 15 hours ago
Administrative Assistant
Austin, TX
Full-time
Onsite
Mid Level
3+ years expHerzog Transit Services, Inc. is currently seeking a qualified Administrative Assistant to provide administrative assistance for the Maintenance of Equipment department. The role involves maintaining daily reporting records, performing clerical duties, and providing support to the department while ensuring adherence to safety policies.
Civil EngineeringConstructionProject Management
Responsibilities
Maintain daily reporting records and (HOS) hours of services record and files
Compiles, reviews, keys, and updates data using database and excel spreadsheets
Maintains and audits information to generate accurate reporting for daily, weekly & monthly reports
May perform a variety of routine clerical duties such as typing, scanning, sending emails, copying data, record keeping, preparing correspondence, filing, preparing reports using a computer, and operating office machines
Must be proficient on the computer, with Microsoft Word & Excel, and scheduling and maintaining calendars
Assume responsibility for coordinating maintenance of office equipment, including computers, copy machines and fax machines
Able to set up and maintain ordering supplies and parts, and scheduling vendors
Answer incoming calls and take messages and respond to company questions and requests for information
Provides administrative support to Maintenance of Equipment Department
Compiles, sorts, and files documents, such as invoices, work orders, etc
Using company vehicle, Deliver and pick up parts and materials from various vendors
Perform all duties in conformation with appropriate safety policies and procedures
Perform all clerical functions, operate all equipment and complete other duties as assigned by supervisory personnel necessary to support the Mechanical Department
Track the calibration of measuring instruments and tools
Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position
Regular and predictable attendance and punctuality are a requirement for this position
Other duties as assigned
Qualification
Required
High School diploma or equivalent
Three years' experience
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Must have an understanding of basic mathematics
Must possess good communication skills (verbal and written)
Required to make logical choices and/or drawing logical conclusions
Must be able to multitask
Subject to pre-employment background check and motor vehicle report review
Subject to pre-employment physical, medical evaluation, and drug screen
Successfully complete and maintain any required safety certification and testing on an annual basis
Work primarily in an office environment
Frequently sits for extended periods of time
Frequently use a computer keyboard and office related equipment
Requires occasional standing, walking, lifting, stooping or bending
Must successfully pass color/vision examinations as required by the position
Must be able to hear and distinguish auditory signals as required by the position
Benefits
Medical and dental coverage
Company
Herzog
Herzog is an asphalt paving contractor focused on railroad and heavy/highway construction, maintenance, and operations.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Addison
Chief Financial Officer
Al Landes
President &COO
Recent News
2023-12-24
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