Stanford Health Care · 7 hours ago
Administrative Coordinator - Ambulatory Care - Full Time
Stanford, CA
Full-time
Onsite
Senior Level
$48.38/hr - $54.48/hr
5+ years expStanford Health Care is seeking an Administrative Coordinator to provide day-to-day administrative support and coordinate the operations of the support staff in the Executive Administrative suite. The role involves planning complex assignments, resolving problems, collaborating with management, and managing office systems to ensure efficiency and effectiveness.
Health CareHealth DiagnosticsHospitalMedicalPrimary and Urgent Care
Responsibilities
Coordinate recruitment of management and staff positions. Collaborate in hiring decisions for administrative staff with Executive staff leadership
Partner with appropriate senior management to define job roles and performance expectations for administrative staff; monitor work flow accordingly. Provide feedback regarding staff performance including annual performance and client feedback
Organize work and assign duties to administrative staff to maximize departmental effectiveness and efficiencies
Establish and monitor scheduling of staff and insure appropriate coverage for the Executive Administrative suite
Effectively develops and manages office systems to provide a functional, cost-effective working environment
Anticipates potential system breakdowns or gaps in communication and takes action to correct and avoid
Recommends staff development opportunities. Implements action plans for team competencies to achieve high levels of performance
Respecting specific support needs of the various executives, coordinates office coverage and maintains a high level of accessibility and support across the entire organization. Approves designated administrative staff time off and other scheduling issues and develops contingency plans to cover peak periods
Develops solutions to team projects and encourage collaboration, teamwork and accountability to provide high levels of service to executives and visitors
Develops and maintains a team commitment to role model behavior aligned with hospital vision and values
Formulates and administers assigned budgets. Effectively utilizes all resources and pursues creative solutions to reduce cost and improve service levels
Adheres to the policies and procedures of the Stanford Health Care organization
Assumes responsibility for contributing in a positive manner to the department and hospital goals, and for continued self-development
Follows departmental guidelines related to staffing and scheduling
Other duties as assigned
Qualification
Required
Associates degree from an accredited college or university with the following experience
Minimum of 5 years of progressively responsible administrative/support/office management experience with 1 year of supervisory experience
Demonstrates excellent accuracy, attention to detail and proofing skills
Effectively maintains confidentiality of sensitive information
Efficiently plans and organizes job responsibilities, striving to make the best use of time
Interacts with clients in a manner that promotes a positive professional image. Develops and maintains effective working relationships
Effectively communicates and interacts with staff and members of the community from diverse backgrounds
Ability to demonstrate business communication skills (verbal, written, listening, facilitating) including telephone techniques and etiquette
Ability to demonstrate customer service skills
Knowledge, understanding and ability to use English grammar, spelling, punctuation Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint) required
Demonstrated skill in exercising tact, diplomacy, courtesy and discretion in written and oral communication
Self-directed, assertive and creative in problem-solving and systems planning
Able to work in an environment with tight time demands and frequent interruptions while maintaining tact, diplomacy and poise
Able to work effectively and collaboratively with a wide variety of internal and external customers
Demonstrated ability to manage and prioritize multiple tasks, meet deadlines
Able to interact effectively with others to furnish and obtain information
Able to analyze, plan, organize and direct varied administrative functions independently
Company
Stanford Health Care
Stanford Health Care is a healthcare center that treats cancer, heart disease, brain disorders, and primary care issues.
10001+ employees
H1B Sponsorship
Stanford Health Care has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (102)
2024 (74)
2023 (82)
2022 (55)
2021 (54)
2020 (67)
Funding
Current Stage
Late StageLeadership Team
Aditya Bhasin
VP Software Design & Development
Jay Shah
Chief of Staff
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