Cintra, a Ferrovial company · 2 days ago
Business Control Specialist
Austin, TX
Full-time
Onsite
Mid Level
3+ years expCintra, a Ferrovial company, is a leader in infrastructure committed to developing sustainable solutions. The Business Control Specialist manages document lifecycle stages for Cintra Toll Services LLC, ensuring compliance with policies and contract requirements, and collaborates with various departments to support project execution.
Civil Engineering
Responsibilities
Own and manage the central repository, working in a contract management role to ensure that all paperwork is drafted and implemented, as per national and company-wide policy compliance policies. The candidate will manage the document lifecycle from start to finish
Create and maintain a contract management system internally to simplify the workflow related to contracts
Maintain rigorous and organized records of all contract-related communications and documentation for established contracts and those in progress (change orders, amendments, deliverables). Ensure the traceability of all documents to their corresponding contracts
Continuously assess and enhance operational workflows and documentation practices to improve efficiency, accuracy, and consistency across systems and teams
Inform parties involved in contract negotiations (project managers, legal, customers and vendors) to renewals or extensions and track all formal communications between Cintra and various accounts
Review and manage new and pending invoices, and support monthly budget reporting and financial tracking
Work with the compliance manager to ensure that the processes and the evidence of the different controls established by the company are properly registered and available
Ensure key company documents are securely stored in the central repository, with the latest versions readily accessible and compliant with escrow requirements
Responsible for maintaining auditable records in an organized and systematic way
Establish a documented procedure to define the controls needed for the identification, storage, protection, retrieval, retention, and disposition of records
Prevent unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose
Control receipt of documentation and records for the purpose of centralized collection, distribution, filing, and tracking of project related documents
Maintain distribution lists and distribute project related documents to appropriate parties for review, comment, or approval within applicable timeframes
Provide system administration of document control software, maintenance of security and groups, and training of personnel, troubleshooting and reporting any system errors with loss of functionality to IT support systems
Perform other duties as the supervisor may deem necessary
Qualification
Required
Bachelor's degree or equivalent relevant experience
3+ years of experience working in a contract management and document control environment
Extremely organized, detail-oriented, and systematic
Ability to work independently and interact with colleagues in a self-managed team structure
Must be able to multitask, problem solve and implement innovative processes within a fast-paced environment
Demonstrate computer proficiency with Microsoft Office software (e.g. Microsoft Excel, Word, PowerPoint, SharePoint, Teams etc.) and other PC-based programs (e.g. Adobe Acrobat Sign, Jira)
Preferred
Working knowledge of contract management systems or software is a plus
Familiarity and documented prior work experience with one or more electronic document management system software programs
Benefits
Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
Company
Cintra, a Ferrovial company
Efficient and innovative solutions to meet global mobility needs.
1001-5000 employees
H1B Sponsorship
Cintra, a Ferrovial company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
2023 (2)
2022 (4)
2021 (6)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
unknown2024-03-14Private Equity
Leadership Team
Alberto Gonzalez
CEO (US)
Andres Sacristan
Chief Executive Officer
Company data provided by crunchbase