State of Florida · 2 days ago
OPS Purchasing Specialist - 77907381 1
St. Petersburg, FL
Full-time
Onsite
Mid Level
$21/hr - $22/hr
3+ years expThe State of Florida's Florida Fish and Wildlife Conservation Commission is seeking an OPS Purchasing Specialist to manage contract processes and ensure compliance with state and federal regulations. The role involves serving as a liaison between various stakeholders, reviewing contract packets, and advising staff on invoicing and reporting requirements.
Government Administration
Responsibilities
Serve as the liaison between the FWRI Contracts Office, contractors, FWC headquarters offices, and FWRI section staff/contract managers for the pre-contract phase
Consult, advise, and assist FWRI section staff/contract managers with the precontract phase, compilation of contract forms, and uploading contract packets to the contract portal site
Review contract packets for accuracy and completeness to ensure compliance with state and federal rules and regulations
FWRI contracts office staff in preparation of all contract/amendment packets; ensure and review all contract documents for accuracy and routing; consult with and advise staff on changes and corrections to documents as needed; monitor the contract routing process; and ensure compliance and proper processing from proposal to close-out
Advise staff of procedures for proper invoicing and reporting requirements. Review and process invoices for compliance with Comptroller rules. Monitor and assist staff with report due dates and contract expiration dates
Stay up-to-date and review contracts for compliance with state and federal rules and regulations. Work closely with FWRI Grants and Purchasing Managers
Ensure FWRI’s portal site is up-to-date and accurate
As needed, provide training and instruction to FWRI staff regarding contract program management. Maintain an accurate FWRI Contract list
Evaluate impact, identify problems, and recommend appropriate action regarding contract practices and procedures. Notify the supervisor of any appropriate issues with the contract process as they arise
Perform other work as required. Participate in public outreach efforts, as appropriate
Qualification
Required
Three (3) years of professional experience in contracts or an administrative support position
An associate's degree from an accredited college or university can substitute for two years of administrative experience
One year (1) employment experience working in a professional office environment performing administrative or clerical functions
Computer proficiency including Microsoft Office Word, Excel, and Outlook
Knowledge of Microsoft Office Word, Excel, Outlook, and Adobe Pro
Possess good customer service, telephone, and clerical skills
Ability to communicate effectively both orally and in writing and have a high attention to detail
Ability to work independently and possess strong organizational skills
Ability and desire to work in an extremely fast-paced, team environment
Ability to multi-task, prioritize, and meet deadlines
Ability to act on changing priorities and responsibilities
Ability to organize and file documents
Ability to establish and maintain effective working relationships with others
Ability to work in a confidential environment
Preferred
One or more years of working in the State of Florida's People First system
One or more years of experience working with People First Talent Management
One or more years with State of Florida contract experience or working knowledge of State Contract or Purchasing Management and associated programs such as FACTS, FLAIR, MyFloridaMarketPlace, and Ariba on Demand (AOD)
Benefits
Comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Health Premiums $25.00- Single / $90.00- Family Biweekly
Low Cost $25,000 Life Insurance
OPS FICA Alternative Retirement Plan
On the Job Trainings
Family and Medical Leave Act (FMLA)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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