Nexus Staff Inc. · 1 month ago
Executive Secretaries and Administrative Assistants
Menands, NY
Full-time
Onsite
New Grad, Entry LevelNexus Staff Inc. is a staffing agency seeking an Administrative Assistant to support vital records processing. The role involves clerical duties such as managing orders for vital certificates, data entry, and assisting in various administrative tasks.
Staffing & Recruiting
Responsibilities
Assist in the processing of orders for birth, death, marriage and dissolutions certificates
Pulls fiche cards, makes white copies, produces records for paid batches
Assist in managing VitalChek orders and updating database with order comments
Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests
Sort and mail orders to NYC Bureau of Vital Records as needed
Keys and verifies all amended and corrected birth and death certificates scanned for FileNet
Interfile current vital event certificates
Other clerical duties as needed to help fulfill orders for vital records
Types Amendment cases from books, FileNet and SPDS
Audits and mails certificates to local registrars and applicants
Files sealed records and CCFS (Court Ordered Paternity)
Review and fulfill correction orders to birth certificates
Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment
Assist in record searches for tracking and verifying vital event records for internal/external stakeholders
Marriage coding and keying
Pregnancy loss keying
Dissolution certificate coding
Birth certificate keying (SPDSS)
Opens and sorts all incoming mail for the Coding and Registration units
Other clerical duties as needed to help assist in unit activities
Qualification
Required
Assist in the processing of orders for birth, death, marriage and dissolutions certificates
Pulls fiche cards, makes white copies, produces records for paid batches
Assist in managing VitalChek orders and updating database with order comments
Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests
Sort and mail orders to NYC Bureau of Vital Records as needed
Keys and verifies all amended and corrected birth and death certificates scanned for FileNet
Interfile current vital event certificates
Other clerical duties as needed to help fulfill orders for vital records
Types Amendment cases from books, FileNet and SPDS
Audits and mails certificates to local registrars and applicants
Files sealed records and CCFS (Court Ordered Paternity)
Review and fulfill correction orders to birth certificates
Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment
Assist in record searches for tracking and verifying vital event records for internal/external stakeholders
Marriage coding and keying
Pregnancy loss keying
Dissolution certificate coding
Birth certificate keying (SPDSS)
Opens and sorts all incoming mail for the Coding and Registration units
Other clerical duties as needed to help assist in unit activities
Preferred
Ideal candidates for the positions is someone with attention to detail and can managed working in multiple data systems to fulfill, data enter and track vital record orders
Previous work with vital records is a plus
Benefits
Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
We offer weekly payments via ACH (Automated Clearing House).
Company
Nexus Staff Inc.
Nexus Staff, a leading client centric staffing firm, provides customized searches resulting in a carefully selected portfolio of professionals for you to choose from.
Founded in 2005
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Finn V.
CEO | ENTREPRENEUR | STRATEGIC PARTNER
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