Thurston County Government · 9 hours ago
ADMINISTRATIVE ASSISTANT II
412 Lilly Road NE, Olympia, WA, 98506, US
Full-time
Onsite
Mid Level
$4,902/mo - $6,521/mo
3+ years expThurston County Government is seeking an Administrative Assistant II for their Fiscal Division. The role involves providing a full range of administrative and technical support, enhancing process improvements, and contributing to critical Fiscal Office operations.
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Responsibilities
Provide full administrative and technical support for the Fiscal Office including functions relating to the development and monitoring of departmental budgets, policy and procedures, and process improvements
Prepare financial records; compile data and prepare estimates, statements, statistical reports, billings, and other business reports
Research and draft recommendations on policies, procedures, and activities within the Department/Fiscal Office
Perform research and compile data
Design databases and other programs to track and analyze information and prepares materials for presentations, as needed
Handle inquiries and requests by citizens, the Commissioner's Office, or other offices/departments
Serve as a contact point for requests, information gathering, and problem solving
Assist in resolving complaints or requests
Coordinate projects between staff members, and follow up with staff on issues/projects on behalf of the supervisor
May approve routine expenditures
Perform other work as required or assigned, including, but not limited to, a 24/7 response during public health emergency situations and disease outbreak investigations
Qualification
Required
High School Diploma or GED and one year of college level course work in office support, general business, accounting, or another closely related field
At least three years experience in a senior level office support position, with at least two years experience providing accounting or budgeting support. Additional experience may substitute college education year for year
Ability to use computer equipment and related software programs is required
Preferred
Knowledge of principles and practices of office management and work organization
Knowledge of governmental accounting principles and practices
Willingness to be pro-active and eager to learn new systems
Excellent organization, attention to detail, adaptability, time management, and problem-solving skills
Knowledge of process improvement methods
Ability to effectively communicate both orally and in writing
Ability to analyze complex office problems, and develop and implement sound solutions
Ability to establish effective working relationships with superiors, subordinates, other organizations, and the general public
Respect and Organizational Culture: Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes; Effectively interact with sensitivity while working with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages, gender identities, sexual orientations, and lifestyles; Thrive in a fast-paced, robust organization maintaining a positive work environment
Communication: Serve the public in a timely, complete, accurate, and professional manner while ensuring that written and verbal communication is clearly understood by others; Maintain cultural competency to support diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of the community; Strong oral communication for networking and interpersonal relationships; Excellent written communication including the ability to craft correspondence, reports, and articles or web postings with minimal grammatical and syntax errors
Goal Setting and Accomplishment: Use strategic thinking and planning for goal setting and evaluation; Effectively plan, organize, and manage competing priorities and challenges under pressure; Create a sense of mission by articulating and modeling confidentiality, professional values, and ethics with honesty and integrity; Operate with a high degree of flexibility, initiative, attention to detail, and commitment; Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change
Benefits
Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family.
Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.
Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry.
Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid.
Company
Thurston County Government
Thurston County, Washington is located at the southern end of Puget Sound in the beautiful Pacific Northwest.
Founded in 1852Olympia, Washington, USA
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase