USC · 19 hours ago
Administrative Assistant II
Los Angeles, CA
Full-time
Onsite
Mid Level
$26.59/hr - $32.02/hr
3+ years expThe University of Southern California is seeking an Administrative Assistant II to support the ROTC programs within the Sol Price School of Public Policy. This role involves managing scholarships, budgeting, and coordinating events while maintaining effective communication with various stakeholders.
E-CommerceFashionInternetRetail
Responsibilities
Administering all ROTC scholarships and awards, including eligibility tracking, compliance documentation, coordination of disbursements, and communication with internal university offices and external military stakeholders
Oversees all program expenses and budgeting for the ROTC unit, including financial tracking, reconciliation, and reporting in accordance with university, state, and federal regulations
Coordinates and executes the annual ROTC Commissioning Ceremony
Serves as a coordinator for USC’s School Commencement Board, ensuring accurate representation of ROTC programs and commissioning cadets in university-wide commencement activities
Maintains calendars and schedules
Oversees travel and other arrangements for ROTC students and faculty
Processes reimbursements for travel and other expenses
Prepares reports, correspondence, presentations, and other materials
Assists faculty with maintaining course materials on Blackboard
Supports the prioritization of projects and tasks
Expected to work effectively on multiple projects, establish priorities, and maintain schedules
Demonstrates flexibility in job responsibilities and a willingness to assist with new administrative tasks as needed
Requires independent judgment, discretion, and strong organizational skills to manage sensitive academic, financial, and military-related information
Functions as a key member of the ROTC and Price School administrative teams in a deadline-driven, mission-focused environment
Qualification
Required
Applicants must hold a Bachelor's degree and a minimum of three years of administrative work experience
Outstanding interpersonal, oral, and written communication skills, with exemplary attention to detail
Proven project management and problem-solving skills, with the ability to manage multiple timelines, changing priorities, and fluctuating workloads
Demonstrated ability to plan and coordinate program lectures, symposia, conferences, events, travel, and program-related expenses
Proven ability to build and maintain positive relationships with internal and external stakeholders, including communication regarding scheduling and billing
Experience in program budget oversight
Experience in planning large-scale events
Experience in higher education and/or customer service environments
Proficiency in Blackboard Learn, Zoom, and Microsoft 365
Ability to supervise student staff and volunteers, as needed
Benefits
Health benefits for staff and their families with access to the renowned university medical network
Eligibility for retirement plans with employer contributions
Tuition benefits for staff and their families
Free professional development classes
A central Los Angeles location with easy access to commuter trains, buses, and free tram pickup services
Discounts to sporting and other campus events
Company
USC
USC is the UK's leading multi-branded high-street fashion retailer.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2013-02-28Acquired
Leadership Team
A
Angus Morrison
Co-Founder
David Douglas
Founder
Recent News
2025-10-09
Company data provided by crunchbase