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Aditi Consulting · 12 hours ago

Executive Assistant

Austin, TX

Contract

Onsite

Mid Level

$21/hr - $22/hr

Aditi Consulting is seeking an Executive Assistant to provide high-level administrative support to executives. The role involves managing schedules, organizing meetings, and handling confidential information while ensuring smooth office operations.

AppsConsultingInformation TechnologySoftware Engineering

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Determines methods and procedures on new assignments and may provide guidance to other personnel

Works under limited supervision on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations under tight deadlines

Works on problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems and proceed

Uses professional concepts, sound judgment and company policies and procedures to solve routine problems Supports

Vice President Routine work requires no instruction and general instructions are given for new assignments

Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature

Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars

Organizes meetings and meeting logistics

Drafts own responses based on knowledge of the organization's policy, procedures or particular situation

Has knowledge of organizational structure and maintains organizational charts Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner

Prepares memoranda, reports and other materials for staff and business meetings

May attend staff meetings, take and distribute minutes and follow up on action items

Maintains and analyzes files and records which often contain information of a confidential nature

Screens telephone calls and visitors, and resolves inquiries and requests

Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements

Tracks operational data in a database, including financial and other reporting metrics

Uses software tools to compile data into presentation format

Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements

Independently prepare presentations and recurring reports

Coordinates special projects and department activities

Coordinates office functions with other departments

Qualification

Calendar managementTravel arrangementsPresentation preparationDatabase trackingProject coordinationCommunication skillsOrganizational skills

Required

Determines methods and procedures on new assignments and may provide guidance to other personnel

Works on problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems and proceed

Uses professional concepts, sound judgment and company policies and procedures to solve routine problems

Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature

Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars

Organizes meetings and meeting logistics

Drafts own responses based on knowledge of the organization's policy, procedures or particular situation

Has knowledge of organizational structure and maintains organizational charts

Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner