AbbVie · 10 hours ago
Senior Specialist, Pubs Ops
South San Francisco, CA
Full-time
Onsite
Mid, Senior Level
2+ years expAbbVie is dedicated to discovering and delivering innovative medicines and solutions that tackle serious health issues. The Senior Specialist in Pubs Ops will provide operational support to the Global Scientific Publications Team, focusing on vendor management and ensuring the accuracy of budget forecasts and compliance documentation.
BiotechnologyFinancial ServicesHealth CareMedicalPharmaceuticalVenture Capital
Responsibilities
Support all vendor and contracts for GSP (creation, tracking, billing) accountable to be accurate for monthly budget forecast
Trains vendors on policies and procedures AND maintains relationships with vendors (Health checkup, billing timelines, record completion)
Performs invoice analysis and budgetary reconciliation across GSP
Facilitates interpretation and understanding of data. Identifies issues, cost savings and adjustments through LBE meetings
Compiles data and reports metrics and KPIs from a variety of sources and prepares routine and ad hoc reports in support of financial and budget tracking
Creates yearly congress calendars and trackers AND creates and manages QR codes for scientific posters (also facilitates printing and shipping of posters)
May support routing of IIS, PAA, LP, and other publications through publication system for 1070 approval
Interacts with various levels of management and functions within organization, including but not limited to Corp Accounts Payable, Finance, Outsourcing, GMO Project Managers and all areas within GSP
Qualification
Required
BA/BS; prefer focus in Science, Healthcare, Business, or Project Management
At least 2 years of experience in data Entry, Clerical, Document Specialist, or Reconciliation role
Process oriented, be able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects/deadlines
Highly detail-oriented as the risk associated with making mistakes is high
Self-directed and works well in team environment
Possesses excellent organizational and oral/written communication skills
Comfortable working in a collaborative and Clear & Courageous manner with senior level internal and external customers
Comfortable working in an environment with hard deadlines that have significant consequences for being late
Demonstrates critical thinking, recommends process improvement projects, and applies analytical and problem-solving skills through all aspects of the job
Can discern between general vs. confidential/sensitive reporting information and act accordingly
Proficient in Microsoft Office suite, SharePoint / database, internet tools, including electronic file storage and retrieval
Preferred
4+ years relevant work experience
Experience/training in Project/Process Management
Experience/training in Publications Management
Experience/training in Medical/technical writing
Experience/training in Datavision software
Experience/training in Compliance
Benefits
Paid time off (vacation, holidays, sick)
Medical/dental/vision insurance
401(k)
Short-term incentive programs
Company
AbbVie
AbbVie is a biopharmaceutical company focused on immunology, oncology, neuroscience, virology, and aesthetics. It is a sub-organization of AbbVie.
10001+ employees
H1B Sponsorship
AbbVie has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (273)
2024 (190)
2023 (225)
2022 (284)
2021 (186)
2020 (186)
Funding
Current Stage
Public CompanyTotal Funding
$15B2024-02-27Post Ipo Debt· $15B
2023-03-08Post Ipo Equity· $0.25M
2012-12-20IPO
Leadership Team
Robert Michael
Chairman of the Board and Chief Executive Officer
Micah Bregman
Vice President, Global Strategy and Pipeline, Allergan Aesthetics
Recent News
2026-01-23
2026-01-20
2026-01-20
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