NEOGOV · 23 hours ago
Purchasing & Contracting Specialist
(Metro Square) Saint Paul, MN
Full-time
Hybrid
New Grad, Entry Level
$54K/yr - $81K/yr
0+ years expRamsey County is a public service organization seeking a Purchasing & Contracting Specialist to join their Finance department. The role involves managing county-wide purchasing and contracting functions, including intake, competitive solicitation, and contract creation, while ensuring compliance with federal regulations and state statutes.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Communicate procurement federal regulations, state statutes, county policies and procedures, and State of Minnesota Auditor’s reports
Conduct competitive solicitations, assist with the intake process, analyze the marketplace, develop comprehensive solicitations including writing the scope or specifications, develop appropriate evaluation and pricing matrices, advertise and release solicitations, conduct pre-solicitation response conferences and solicitation openings, analyze solicitation responses for conformance with requirements, compliance, established intent and reasonableness, and allow ability of fiscal costs, and service delivery methodologies; develop quote/bid tabs, direct department representatives regarding response evaluation, manage the solicitation award process; attest that the direct purchase or competitive solicitation is in compliance with all county policies and procedures, federal regulations, and state statutes
Conduct contract preparation for supplies, equipment, materials, labor services and professional and expenditure grant services: contract creation that is in compliance with the direct purchase or competitive solicitation and awarded contractor’s response; obtain necessary contract documents, such as bonds and insurance requirements, and validate the accuracy and compliance of documents; attest that the contract is in compliance with all county policies and procedures, federal regulations, and state statutes
Maintain official purchasing and contracting files which are subject to state audit and public data practices requests; assist in answering questions from auditors related to procurements for which they are responsible; draft correspondence, such as responses to public data practices requests from the public and other county employees
Recommend changes and/or improvements to purchasing and contracting policies and procedures, templates and forms, solicitation and contract language
Conduct contract administration. Assist in problem resolution between departments and contractors related to performance issues, warranty, pricing, quality, non-compliance with contract requirements, or any other solicitation or contract related issue; administer contract price changes, alterations, terminations, extensions and renewals, negotiations, and amendments in accordance with contract provisions
Proactively review department contract usage, purchasing and contracting needs, and marketplace availability to develop direct purchase or competitive solicitations and resulting contracts or contract renewals that support continuation of business needs; conduct cost benefit analysis, life cycle costing, and commodity standardization studies; evaluate and recommend ways to leverage purchasing and contracting county-wide
Coordinate intergovernmental agency cooperative purchasing solicitations and contracts; analyze existing and new procurement master contracts in order to purchase off other federal, state, and cooperative contracts
Engages with community as needed throughout the purchasing and contracting process
Qualification
Required
Bachelor's degree in Public Administration, Supply Chain Management, Business Administration, Business Management, Accounting or closely related field
None
Benefits
Medical, dental and vision insurance
Pre-tax Benefit Program
Paid time off
Retirement benefits
Transit and parking
Employee well-being
Life Insurance and Disability leave
Career development
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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