Trinity Preparatory School · 2 weeks ago
Receptionist/Administrative Support
Winter Park, FL
Full-time
Onsite
New Grad, Entry Level
0+ years expTrinity Preparatory School is an independent, coeducational college-preparatory school dedicated to developing ethical leaders. The receptionist/administrative assistant serves as the first point of contact for the school, managing communications and providing administrative support to ensure smooth operations.
EducationHigher EducationTraining
Responsibilities
Possess the ability to work effectively in an environment with many interruptions, have exceptional interpersonal skills
Demonstrates tact, integrity, maturity, professionalism and respect to everyone
Develops a positive, welcoming, and caring climate in the front lobby, keeping it presentable at all times
Answers questions about Trinity Prep, takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable
Monitors and addresses emails to the school
Updates the school’s welcome message (office hours, inclement weather and other messages) as necessary throughout the year
Welcomes on-site visitors, determines the nature of business; issues visitor badges, and announces visitors to appropriate personnel
Signs for daily deliveries; receives, sorts, and routes mail; logs incoming checks
Coordinates facility use and maintains the school calendar
Collaborate with departments to coordinate room setups and ensure all event requirements are met
Coordinate technology needs for events, ensuring proper equipment setup and functionality
Checks in/out students coming and leaving the campus, assuring they have proper authorization to leave
Input, organize, and continually update electronic attendance records to ensure timely and accurate information is available
Track tardies, correspond with parents regarding student tardiness/absences in writing reports to the Upper School
Proactively respond to and/or coordinate attendance issues and communicate to the Assistant Head of Upper School
Maintains student records and files
Compiles and emails daily announcements and reminders
Assists personnel with the mailing and distribution of various documents and communications
Assists in coordinating special events
Files records for various departments
Maintains office and mailroom supplies
Must be a strong team player and assist other departments and staff as needed
Participates in the crisis communication team
Performs other duties as assigned by the supervisor
Coordinate the registration, permission slip collection, and roster management (2-3 programs per month) for the school sponsored Robotics and Cyber Security team
Purchase ordering and tracking of department supplies to include classroom supplies, robotics team supplies and parts, and other consumables as directed by the Chief Technology Officer
Administrative support for department credit card reconciliation
Coordinate facility use and maintain the school calendar
Perform other duties as assigned by the Chief Technology Officer
Qualification
Required
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Must be comfortable with technology and learning new computer skills
Must be able to work positively and diplomatically with people in demanding situations, maintaining a positive demeanor while working toward a resolution
Must be a strong team player and assist other departments and staff as needed
Proficient in Microsoft processing system, Google Apps Suite, and internet search protocol
Must pass a Jessica Lunsford Level II background check and drug test
Preferred
Experience in a high-functioning administrative office is preferred
Experience with online forms creator, online scheduling, and database management software such as Blackbaud, Veracross, Senior Systems and Finalsite is desirable
CPR/AED/First Aid can be obtained upon hiring
Benefits
Comprehensive benefits package including medical, dental, vision, life and disability, 403(b) plans.
Company
Trinity Preparatory School
Trinity Preparatory School is an independent college preparatory day school for grades 6 through 12.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alex Podchaski
Chief Technology Officer
Michael Drake
Chief Financial Officer
Company data provided by crunchbase