SPS · 1 hour ago
Lead Legal Records Associate
Baltimore, Maryland, United States
Full-time
Onsite
Senior Level
$21/hr - $23/hrSPS is an award-winning employer offering outsourcing solutions that leverage Intelligent Automation across the globe. The Lead Legal Records Associate is responsible for managing and maintaining case files, supervising filing activities, and assisting with administrative tasks to ensure efficient office operations.
ConsultingDocument ManagementHuman ResourcesOutsourcing
Responsibilities
Open and set up new case files, including preparing file labels and sub-file lists
Accurately index, file, and organize documents for easy retrieval
Scan and upload records to the firm’s electronic database system
Maintain file rooms and cabinets in an orderly, secure manner
Assist attorneys and staff with locating and retrieving file materials
Prepare case files for closing and off-site storage (box indexes and checklists)
Step in to cover receptionist duties when needed
Train and mentor interns or student assistants
Handle the shredding and secure disposal of sensitive documents
Assist with trial binder and exhibit preparation
Support paralegals in obtaining records from external sources
Pitch in with mail room operations as required
Qualification
Required
High School Diploma or equivalent required
Strong attention to detail and organizational skills for managing large volumes of documents
Ability to multi-task, prioritize, and take initiative on projects
Excellent communication skills for working with attorneys, staff, and external vendors
Proficiency with computer systems, scanning, and electronic database management
Accurate keyboarding and data entry skills
Lift and carry case files or boxes (up to 25–30 lbs)
Regular walking, bending, and reaching for file storage
Frequent filing, scanning, and data entry tasks
Periods of sitting while organizing and reviewing documents
Preferred
College degree preferred
Benefits
Medical
Dental
Vision
HCFSA
DCFSA
HSA
Commuter Transit and Parking
Supplemental Life Insurance
Accident Insurance
Critical Illness
Hospital Indemnity
Legal Program
Identify Theft Protection
Pet Discounts
Pet Insurance
Group Home and Auto Insurance
EAP
Short Term Disability
Life Insurance
Education Discounts
401k w/ matching
Entertainment Discounts
Paid Time Off
Company
SPS
SPS provides an end-to-end portfolio of document and business process services, processes, data, and technology services.
Founded in 1980
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Dan Moscatiello
Chief Executive Officer
Ralf Schulz
Chief Financial Officer
Recent News
2025-09-12
Company data provided by crunchbase