Duke University · 12 hours ago
OTC Legal Coordinator
Durham, NC, US, 27710
Full-time
Onsite
Mid Level
$49K/yr - $78K/yr
4+ years expDuke University is committed to innovation and collaboration, and they are seeking an OTC Legal Coordinator to support the Office for Translation and Commercialization. The role involves managing patent records, legal documentation, and ensuring compliance with federal obligations related to the university's intellectual property portfolio.
EdTechEducationHigher EducationUniversities
Responsibilities
Manage and maintain accurate, complete, and highly confidential records for intellectual property matters handled by OTC
Monitor and manage the OTC legal mailbox, including reviewing correspondence from outside counsel, responding as appropriate, and recording communications in the office’s intellectual property database
Establish and maintain patent dockets based on deadlines issued by domestic and foreign patent offices for use by in-house counsel and licensing associates
Open and maintain electronic files for new patent, copyright and trademark matters, update records in response to instructions and reports received from in-house counsel, licensing associates, outside counsel and licensees
Complete intake review and approval of Invention Disclosure Forms (IDFs) in the office’s intellectual property database
Coordinate the preparation, execution, and retention of legal documents related to patent prosecution, including assignments, inventor oaths and declarations, powers of attorneys, and entity status documents (US and foreign)
Assist in-house counsel with the filing of US provisional patent applications
Provide administrative and procedural support to outside counsel in connection with US and PCT utility applications, formal documents, and other prosecution-related matters
Support inventor engagement and IP matter coordination in collaboration with in-house counsel, patent agents and licensing staff
Assist in the gathering of inventor signatures for time-sensitive patent office documents
Administer the University’s intellectual property compliance obligations under Bayh-Dole and related Federal agencies
Create, update, and close iEdison records for Federally funded inventions
Complete annual and ad hoc reporting requirements for sponsoring agencies
Coordinate with sponsoring agencies, outside counsel, Duke’s Office of Research Support and/or Duke’s Office of Research Administration to respond to compliance inquiries and requests
Prepare financial reports, cost estimates, and docketing forecasts for active technologies using the office’s intellectual property database, outside vendor systems (e.g., CPI annuity service), and common office software (e.g., Excel)
Perform financial tasks related to IP management, such as completing expense reports for the Director of Legal Affairs for patent expenses, paying law firms, reconciling legal costs & reimbursements, etc
Compose, edit, and distribute formal correspondence on behalf of the Director of Legal Affairs and other OTC staff requiring confidentiality, accuracy, and sound judgement
Serve as a liaison between the OTC, Duke University, Duke University Health System, faculty and staff, and external counsel. Familiarity with the internal organization and workings is preferred
Perform other related duties incidental to the work described herein
Qualification
Required
Bachelors degree generally required
Requires four years working in related field or equivalent combination of relevant education and professional experience
Possess working knowledge of basic patent law and with filing procedures of US provisional patent applications and other formal documents with the United States Patent and Trademark Office sufficient to respond to routine inquiries
Demonstrate the utmost level of discretion and confidentiality
Excellent customer service, interpersonal, team work, written/verbal communication, time management and organizational skills
Detail-oriented and accurate in all tasks
Ability to work with minimal supervision, independently and as a team member
Experience and aptitude in working with complex databases
Proficiency with SAP and MS Office (Word, Excel, Powerpoint) software
Ability to understand and obtain proficiency with outside vendor software
Familiarity with technology transfer, licensing, contract language, legal terms, patent prosecution and intellectual property matters
Preferred
General knowledge in the legal field is preferred
Familiarity with Bayh-Dole compliance and iEdison reportings preferred
Familiarity with the internal organization and workings is preferred
Benefits
Comprehensive and competitive medical and dental care programs
Generous retirement benefits
Wide array of family-friendly and cultural programs
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
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2026-01-22
2026-01-11
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