Barkan Management Company, Inc. · 11 hours ago
Assistant General Manager
Cambridge, MA, US
Full-time
Onsite
Mid, Senior Level
$70K/yr - $75K/yrBarkan Management Company, Inc. is a diversified group of real estate businesses specializing in property management, construction, and development. The Assistant General Manager (AGM) supports the General Manager in overseeing day-to-day operations, responding to resident inquiries, coordinating services, and managing various administrative tasks.
Property DevelopmentProperty ManagementReal Estate
Responsibilities
Respond to daily owner/resident emails for wide variety of questions/requests
Code, scan, and enter all invoices in Yardi and resolve any invoice discrepancies
Maintain unit lease list with lease expiration date info
Run monthly AR reports from Yardi Core/Voyager, apply late charges as needed run Statements
Contact residents monthly about late condo fees or unpaid fines and send ledgers when needed
Assist with new resident/owner Orientations and add new info to BuildingLink and update files
Assist with scheduling all resident moves in/out and deliveries
Maintain and distribute Lot U documentation (new licenses, owner/vehicle info) and program access cards and update Lot U spreadsheet and forward all info to developer DivcoWest (Lot U owners)
Direct correspondence with collection attorney about unit accounts in collections
Attend monthly meeting with Trustees (last Tuesday of month at 6pm)
Maintain Utility Cost Tracking spreadsheet
Email owners about bi-annual HVAC PM service with Hohmann and Unique Indoor Comfort
Process Miscellaneous Adjustment Forms for all orders of filters, bulbs, fobs, pucks, and unit fines
Provide HVAC filter, bathroom bulb, fob, and garage puck orders to residents when requested
Issue new/additional building access fobs and do monthly maintenance on Pro-Watch system
Cover Tango Concierge desk for lunch
Assist General Manager and Facilities Manager with special projects
Send mass unit owner/resident notifications from Management via email/BuildingLink
Process all Condo Questionnaire and 6(d) requests
Go to locksmith for copies of unit, mailbox and building keys
Routine office filing
Ensure new and existing vendors submit required insurance and professional license info
Assist with research and order of supplies for site
Provide unit and building area access to vendors
Get KeyTrak keys out for special projects, resident lock outs, vendors etc
Call fireboxes in/out with City of Cambridge for fire alarm repairs and quarterly inspections
Maintain multiple unit owner lists with updated contact, parking, closing, etc. info
Program new residents into Sierra lobby intercom
Cover for General Manager for on-call emergencies during vacation or sick time
Qualification
Required
Experience in property management or a related field
Proficiency in Yardi software for invoice processing and reporting
Strong communication skills for responding to resident inquiries
Ability to coordinate and schedule activities and meetings
Experience in maintaining accurate records and files
Ability to manage multiple tasks and prioritize effectively
Experience in customer service and resident relations
Knowledge of utility cost tracking and vendor management
Ability to assist with special projects and cover for management during absences
Strong organizational skills for maintaining documentation and spreadsheets
Ability to work collaboratively in a team environment
Benefits
Health
Dental
Vision
Life insurance
Long & short-term disability
Paid vacations
A 401K match
Company
Barkan Management Company, Inc.
Barkan Management is a family-run company with a legacy of excellence in residential property management.
Founded in 1964
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tyler Munsinger, CPA
Chief Financial Officer
Company data provided by crunchbase