Chapin Hall · 16 hours ago
Business Systems and Operations Coordinator
United States
Full-time
Remote
Entry, Mid Level
$66K/yr - $88K/yrChapin Hall is seeking a full-time Business Systems and Operations Coordinator to support and optimize their financial and project management platform, Deltek Costpoint. This role involves collaboration across various departments to ensure the efficiency and compliance of business systems and research administration processes throughout the project lifecycle.
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Responsibilities
Support the day-to-day operations of Deltek Costpoint
Collaborate with the Business Systems Administrator and Grants and Contracts Manager to ensure Chapin Hall’s business system meets the needs of the Research Administration and Compliance team
Respond to and resolve employee service requests pertaining to Deltek Costpoint system functionality and access within 5 business days
Conduct onboarding and offboarding activities, including account provisioning/deactivation, profile configuration, and required documentation management
Build and manage project structures, budgets, forecasts, and staff allocations within the Deltek Costpoint system during initial project set-up and throughout project closeout to support accurate project and financial management
Maintain recurring federal compliance updates such as OCONUS per diem rates and annual mileage reimbursement rates
Work with Business Systems Administrator to execute semi-monthly timesheet imports, reconcile labor distribution with payroll records, post labor distribution to the General Ledger, and communicate personnel or system updates to Human Resources, Accounting, and Research Administration and Compliance
Work with Business Systems Administrator to complete labor distribution postings and reconciliations, run burden calculations and rate loads, execute standard financial close reports, and perform revenue recognition updates
Work with Business Systems Administrator to update annual labor settings, salary caps, timesheet and holiday year configurations, burden templates, and historical tables, while ensuring all annual rate and schedule updates align with current federal guidelines
Support Pre-award administrator, Grants and Contract Manager, and Director of Finance in pre-award activities
Review the opportunity for any rate restrictions and facilitate the recovery rate approval process including securing approval as needed
Serve as the point of contact for advance accounts on new and existing projects by monitoring project pipeline, reviewing requests, and liaising with staff to ensure all documentation is received
Manage subaward process, collecting necessary compliance and budget information from external partners, ensuring they are in good standing with federal registrations
Support Grants and Contracts Manager and Director of Finance in annual compliance reviews and risk assessments
Oversee the transition of awards from pre-award to post-award team for management; develop and sustain processes that facilitate the effective and seamless transition of awards
Support Grants and Contracts Manager with revenue recognition determinations
Collaborate with Legal team, PIs, and Pre-award administrator to facilitate contracting
Prepare reports/summaries/analyses on award activity
Perform additional duties assigned
Qualification
Required
Highly motivated and detail-oriented systems and research administration professional
Experience with Deltek Costpoint or similar financial and project management platforms
Ability to collaborate closely with colleagues across various departments
Strong organizational skills to support and optimize business systems and research administration processes
Experience in pre-award and award acceptance activities
Ability to ensure accuracy, compliance, and efficiency throughout the project lifecycle
Experience in conducting onboarding and offboarding activities
Ability to manage project structures, budgets, forecasts, and staff allocations
Knowledge of federal compliance updates and regulations
Experience in payroll cycle support and labor distribution reconciliations
Ability to execute standard financial close reports and perform revenue recognition updates
Experience in supporting pre-award activities and managing subaward processes
Strong communication skills to liaise with staff and external partners
Ability to prepare reports/summaries/analyses on award activity
Company
Chapin Hall
Chapin Hall is a non profit research company that involves in policy research to improve the lives of children, families, and communities.
Founded in 1985
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alex Cohn
Chief Information Security officer and Director of Research Technology
Company data provided by crunchbase