Chimes · 3 hours ago
Administrative Assistant (5:30am - 2:00pm)
Baltimore, MD
Full-time
Onsite
Entry Level
$25.47/hr - $25.47/hr
2+ years expChimes is an organization dedicated to supporting individuals with disabilities, and they are seeking an Administrative Assistant to provide high-quality clerical and administrative support to the BWI leadership team. This role involves performing various clerical tasks, managing scheduling and payroll functions, and ensuring compliance with security procedures.
GovernmentNon Profit
Responsibilities
Perform a variety of routine and detailed clerical tasks with accuracy and attention to confidentiality
Support Shift Managers with daily administrative needs and documentation
Answer incoming calls, dispatch service requests, and direct inquiries to appropriate personnel
Prepare, organize, and maintain reports, logs, forms, and other required documents
Handle faxing, emailing, printing, scanning, and mail distribution, including FedEx submissions to corporate offices
Maintain office files and ensure timely and accurate document completion and submission
Track meetings, trainings, and upcoming events for management and staff
Assist in scheduling employee training and ensuring required attendance
Support employee communication efforts, including policy updates, reminders, and announcements
Provide customer service to visitors and employees, ensuring positive, courteous interactions
Maintain the Chimes BWI Attendance Hotline and daily call log
Complete daily and weekly payroll functions, including UltiPro data entry, timesheet verification, and timely submission to Finance
Prepare step‑up logs and provide required payroll documentation to managers weekly
Assist with the BWI badging application and renewal process for all employees, ensuring timely and compliant submissions
Ensure staff adherence to BWI security procedures, including SIDA badge protocols
Maintain compliance with all Chimes and contractual policies, procedures, and security requirements
Establish and maintain cooperative working relationships with staff, managers, vendors, and external partners
Maintain strict confidentiality of employee and organizational information
Attend required staff meetings, in‑service trainings, and development activities
Keep office equipment clean and maintain an organized work area
Assist with scheduling interviews and supporting new‑hire onboarding and paperwork
Support employee recognition and appreciation activities
Perform additional duties as assigned in support of site operations
Qualification
Required
High school diploma or equivalent required
Minimum of two years of progressively responsible clerical or administrative experience
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong typing, computer, and office equipment skills
Solid understanding of standard office practices and procedures
Preferred
CPR/First Responder certification preferred
Benefits
Medical, Dental & Vision Insurance
Flexible Spending Accounts
Life & Disability Insurance
Paid Time Off
403(b) with Company Match
Transportation Subsidy
Employee Recognition Programs
Referral Bonuses
And more!
Company
Chimes
Chimes is an organization provides intellectual and behavioral challenges to achieve their fullest potential.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Marty Lampner
President and CEO
Steve DaRe
President and Chief Executive Officer
Company data provided by crunchbase