Hunt Military Communities · 2 days ago
Contract Administrator
Norfolk, Virginia, United States
Full-time
Onsite
Mid Level
3+ years expHunt Military Communities is seeking a Contract Administrator to manage operations and financial business transactions at the operating account level. The role involves analytical and evaluative work to ensure contract compliance and support client needs, alongside various administrative responsibilities related to budgeting and invoicing.
MilitaryProperty DevelopmentReal EstateReal Estate Investment
Responsibilities
Assists supervisor in setting up and maintaining job budgets
Processes subcontractor’s pay estimates and lien waiver requests
Submits and processes pay estimates and invoices through accounting/workflow for payment processing
Reviews job costs, to-date reports, and job budgets with the Vice President, Construction, on a monthly basis or as frequently as job conditions warrant
Review, check, and process approval of all invoices for accuracy in cost coding and verifies invoice compliance with purchase agreements
Monitors subcontractor’s insurance logs to ensure insurance is current
Ongoingly reviews job cost activity to ensure proper coding of sales, cost of sales, and other activity to ensure proper coding
Develops vendor and subcontractor relationships
Coordinates all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing
Compiles and analyzes all reimbursable work activity for each assigned account to ensure compliance and proper documentation
Reviews and prepares invoices with supporting documentation and submits to client
Supports the accounting department in reconciliation of journal entries
Assists in promoting a customer-focused culture by example and by coaching field staff
Considers the need for new or changed controls and makes recommendations, as needed
Advises senior management of operational issues, as appropriate
Recommends improvements, adaptations, or revisions in the workflow process and CMMS system and procedures
Reviews work order reports and metrics for quality control
Qualification
Required
Three to five years' administrative operations support or accounting experience Required
Must be detail oriented and able to work within specified deadlines
Ability to identify problems, collect and analyze data and draw logical conclusions
Ability to prioritize, multi-task and meet deadlines
Analytical and detail-oriented with strong organizational skills
Strong computer skills including, proficient in use of Excel and MS Office
Ability to pay close attention to detail, work independently
Ability to maintain confidentiality
Requires a detail-oriented, independent thinker who can be a part of a team and demonstrates strong attention to detail and knowledge of maintenance operations procedures
Must demonstrate excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals
Preferred
Bachelor's Degree in business management or accounting Preferred
Benefits
Paid time off
Medical
Dental
Life and disability insurance
HSA/FSA accounts
Retirement
Rewards programs
And so much more!
Company
Hunt Military Communities
Hunt Military Communities is a real estate firm that provides housing, property maintenance & property development services to the military.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Stann
Chief Executive Officer
Recent News
Morningstar.com
2025-12-02
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