Encore Talent Solutions · 2 days ago
Subpoena Specialist
Cincinnati, OH
Full-time
Onsite
Mid Level
$45/hr - $51/hr
4+ years expEncore Talent Solutions is a trusted professional services firm dedicated to helping organizations achieve their goals by providing exceptional talent solutions. They are seeking a Subpoena Specialist to interpret, investigate, and process subpoenas while ensuring privacy and compliance with regulations. The role involves collaborating with legal teams and managing risks associated with subpoena requests.
Staffing & Recruiting
Hiring Manager
Conner Sullivan
Responsibilities
Analyze and interpret legal language within subpoenas to determine scope, jurisdiction, timeframe, due date, and proper service, ensuring only legally requested records are released
Review subpoenas for potential risk or liability to the client and escalate issues in a timely and effective manner
Process and comply with high-profile subpoenas, including those related to Anti-Money Laundering, terrorism, criminal matters, Grand Jury proceedings, and federal requests
Identify and respond to federal subpoenas in compliance with the Right to Financial Privacy Act
Ensure complete compliance with all federal and state regulations and statutes
Communicate regularly and effectively with attorneys, federal and state agencies, and law enforcement personnel to negotiate scope, provide status updates, request extensions when necessary, and notify requestors when document production may exceed cost limitations
Coordinate and collaborate with internal and external legal counsel to support responses to third-party subpoenas
Provide expedited support to legal counsel on litigation matters by locating all potentially responsive documentation
Research, analyze, and coordinate court appearance subpoenas to determine document requirements, personnel needs, and potential risk or liability, escalating concerns when necessary
Maintain strict confidentiality of information to mitigate operational, reputational, monetary, and legal risk
Ensure prompt, accurate completion, organization, storage, integrity, and shipment of requested records in accordance with court-ordered deadlines
Organize and prioritize subpoena workflows by closely monitoring deadlines to minimize risk associated with missed deadlines or court appearances
Coordinate with other lines of business to obtain subpoenaed documentation not immediately accessible to Legal Operations
Research and process requests related to mortgage, installment, and commercial loan documentation; collateral files; signature cards; online banking history; wire transactions; ACH transactions; CTRs; video surveillance; fraud documentation; vendor records; and other related materials
Ensure all communications and transactions related to subpoenas are accurately documented in the Legal Database
Prepare and send invoices to requestors for copies and research time, including providing advance notice of fees and following up on outstanding balances
Communicate effectively with customers, requestors, and agencies on incoming and outgoing calls in accordance with applicable procedures and scripting
Perform legal research as needed
Qualification
Required
Education/experience with legal documents
Familiarity with subpoenas/garnishments
Understanding of response process as relates to subpoenas/garnishments
Good legal understanding (mortgage experience is not enough, they must be able to understand legal language)
High school diploma or equivalent
Four (4) years of related experience, preferably in Legal, Operations, or Retail Banking
Strong verbal and written communication skills
Excellent attention to detail
Deadline-driven and highly organized
Knowledge of the court system
Strong customer service skills
Strong PC skills; proficiency in Excel, Word, and Access required
Ability to multitask, plan, and prioritize subpoena requests
Preferred
Banking / money movement understanding
Paralegal certificate or two (2) years of experience working in a law firm preferred
Knowledge of Vector4, RAFT, Mobius, and Document Direct preferred
Company
Encore Talent Solutions
The more you’ve been looking for.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase