CTC · 4 hours ago
Administrative Assistant
San Jose, CA
Contract
Onsite
Entry, Mid Level
2+ years expCTC is seeking a Field Office Administrative Assistant to ensure smooth operations within the team. This role involves coordinating schedules, supporting regional management, and maintaining clear communication, allowing team members to stay organized and informed.
Human ResourcesInformation ServicesInformation Technology
Responsibilities
Keep documentation up to date and maintain clear communication with regional management
Organize meetings, video conferences, travel itineraries, and manage calendars
Support team members who are traveling or working remotely
Take notes during meetings and share materials with the team
Prepare reports, presentations, and correspondence that make information clear and accessible
Manage expense reports and reconcile charges accurately
Welcome visitors, answer calls, and maintain a professional office environment
Distribute mail, email, and internal communications
Maintain filing systems and ensure information is easy to find
Jump in on special projects and process improvements as needed
Qualification
Required
2–5 years of administrative or office support experience (new grads welcome to apply)
High school diploma required; bachelor's degree preferred
Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus
Japanese language skills are a plus
High emotional intelligence and ability to work with diverse personalities
Strong customer service mindset and stakeholder awareness
Proactive, organized, and initiative‑driven
Comfortable making decisions in ambiguous situations
Clear communicator across all levels, internal and external
Preferred
Customer‑facing experience preferred
Company
CTC
Founded in 1996, CTC is a global IT services, Consulting and Business Solutions partner dedicated to helping organizations innovate, optimize, and grow.
1001-5000 employees
H1B Sponsorship
CTC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (7)
2023 (12)
2022 (8)
2021 (16)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
Gregory A. Cheesewright
CEO
Recent News
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